Purchasing Assistant ( Logistics Procurement )

Contractual Precision: High level of accuracy and meticulous attention to detail when reviewing contract terms, rate tables, and legal compliance documents.

Organizational Agility: Systematic approach to archiving, tracking renewals, and managing physical and digital contract repositories.

Negotiation & Communication: Strong verbal and written communication skills to negotiate favorable vendor terms, resolve issues, and maintain effective working relationships. (The ending of this line is obscured in the source image.).

Data & Analytics: Proficient in MS Excel (VLOOKUP, Pivot Tables, basic data analysis) to evaluate vendor rate sheets and track freight spend.

Logistics Acumen: Basic understanding of domestic/international freight (3PL/4PL), trucking routes, warehousing operations, and Incoterms.

Documentation & Records: Ability to manage Purchase Orders (POs), RFQs (Request for Quotations), billing reconciliation, and vendor rate cards.

Contract Administration & Repository: Maintain and organize the centralized contract repository for all 3PL providers, carriers, and warehouse service agreements; track key milestones, contract terms, and expiration dates.

Renewal & Expiry Tracking: Monitor contract timelines and send proactive alerts to management 60–90 days prior to contract expirations or required rate renegotiations.

RFQ & Rate Card Vetting: Assist in converting quotation bids into standard contract addendums, rate sheets, and formal agreements.

SLA & Compliance Auditing: Monitor logistics vendor adherence to contractual Terms & Conditions (e.g., delivery lead times, liability caps, payment terms, insurance requirements).

Cross-Department Liaison: Coordinate with Head Office legal team, Warehouse management, and vendors to resolve contract disputes or process contract amendments.

• →Other tasks that may be assigned.

Benefits:

• →Employee discount
• →Free parking
• →On-site parking
• →Promotion to permanent employee