Import - Export Senior Staff

ACG_3758_JOB Our client, a fast-growing manufacturing company, is looking for a qualified candidate to join their firm. Logistics Cost Management Manage bidding and quotation collection for logistics and transportation services to ensure competitive pricing and suitable service quality. Regularly update freight forwarding quotations and maintain accurate logistics cost information for internal reference and planning. Handle payment procedures related to logistics services, freight forwarding, transportation, and other associated expenses. Prepare and maintain periodic logistics cost reports to support cost monitoring, analysis, and budgeting activities. Customs Procedures and FTA Certificate of Origin Management Handle import and export customs clearance procedures in compliance with applicable customs regulations and internal requirements. Prepare, review, and submit necessary customs documentation to ensure smooth and timely clearance of import-export shipments. Coordinate and process tax payments arising from import and export activities. Prepare required documents and supporting records for customs inspections, audits, and post-clearance reviews. Manage Certificate of Origin procedures under applicable Free Trade Agreements for both import and export shipments. Ensure FTA Certificate of Origin documentation is properly prepared and maintained to support customs compliance and preferential tariff treatment. Delivery Management Arrange vessel and truck bookings for import and export shipments based on delivery schedules and operational requirements. Coordinate with freight forwarders, transportation providers, suppliers, and relevant internal departments throughout the shipment process. Follow up on shipment schedules, transportation status, and delivery timelines to ensure goods are delivered on time. Proactively handle delivery-related issues and communicate with relevant parties to minimize delays or disruptions to operations. Tax-Exempt Material Management Coordinate with relevant departments to manage Bills of Materials for materials and products subject to tax exemption policies. Maintain and monitor in-out stock records of tax-exempt materials to ensure accuracy and compliance with customs requirements. Review material consumption and inventory records to ensure consistency between actual usage, BOM information, and customs declarations. Prepare and maintain necessary documentation related to tax-exempt imported materials used for export production. Coordinate with relevant teams in preparing Certificate of Origin documentation for exported goods. Manage and update export norms and other related records required for customs declaration and compliance purposes. Cargo Insurance Management Arrange appropriate cargo insurance coverage for import and export shipments based on shipment requirements. Coordinate with relevant parties regarding insurance applications and supporting documentation. Handle insurance fee payments and maintain relevant records for import-export shipments. Follow up on insurance-related matters when required to ensure shipments are properly covered during transportation. Customs Regulations, Circulars and HS Code Management Monitor and regularly update new customs decrees, circulars, regulations, and official guidance issued by customs authorities. Review information published by relevant government agencies and official customs websites to identify regulatory changes affecting import-export activities. Communicate important customs updates to relevant internal departments when necessary. Review and determine appropriate HS Codes for newly imported or exported materials. Maintain and update HS Code information in the internal HS Code management file to ensure accurate customs declarations. Customs Audit Support the team leader during post-clearance customs audits conducted at the factory, including matters related to HS Codes, tax exemption policies, FTA Certificates of Origin, and other customs compliance areas. Prepare and provide supporting documentation requested during customs inspections and post-clearance audit processes. Coordinate directly with relevant customs authorities and follow up on their requirements, requests, and recommendations. Work closely with internal departments to collect necessary information and documents during customs audit activities. Support the team leader in conducting annual internal customs self-audits to identify potential compliance risks and ensure proper corrective actions are taken. Cost Saving Review imported materials and identify opportunities to apply appropriate Certificates of Origin under applicable Free Trade Agreements. Check and request suitable Certificates of Origin from suppliers to optimize import duties and reduce customs-related costs where applicable. Work with freight forwarders and transportation providers to compare quotations and identify competitive logistics solutions. Negotiate and select transportation options with suitable pricing while maintaining required service quality and delivery schedules. Continuously identify opportunities to improve logistics efficiency and reduce transportation and import-export costs. Requirements University degree in Logistics, Supply Chain Management, International Business, Import-Export, or other relevant fields. At least 5 years of relevant experience in logistics, import-export, customs procedures, or related functions. Good command of English, with the ability to communicate effectively in a professional working environment. Good computer skills and ability to use common office applications effectively. Good communication and coordination skills, with the ability to work effectively with internal departments, freight forwarders, logistics providers, and relevant authorities. Good understanding of customs procedures, import-export documentation, HS Codes, Certificate of Origin procedures, and relevant customs regulations is preferred. Contact: Gia Linh Nguyen Due to the immense number of applications, only shortlisted candidates will be contacted.