Executive Assistant

Johnson Controls is seeking a highly capable Executive Assistant to support the office of an Executive leader. In this onsite role in San Antonio, you will serve as a trusted administrative partner, help keep executive priorities moving, and work across teams to enable effective leadership, planning, and decision-making.

You will provide high-level executive support while also contributing to day-to-day operations for the Executive Leader's office. This role combines executive administration, project coordination, stakeholder communication, travel and event planning, and operational follow-through. 

• →Support the Executive Leader's office by managing priorities, calendars, meetings, presentations, and administrative follow-through.
• →Prepare executive presentations, memos, correspondence, and other materials with accuracy and professionalism.
• →Coordinate complex scheduling, appointments, travel arrangements, and expense reporting.
• →Manage multiple projects and deliverables, including budget administration and coordination of executive materials.
• →Track progress on cross-functional initiatives, identify risks or roadblocks, and help move work forward.
• →Plan and support executive offsites, leadership meetings, and high-impact events.
• →Serve as a liaison between the Executive Leader's office and internal and external stakeholders.
• →Gather information, analyze data, and present options that support informed executive decisions.
• →Collaborate with other administrative peers to ensure smooth office operations.
• →Provide dependable, discreet support for confidential matters and sensitive business topics.
• → 

• Act as a proactive partner to the Executive Leader's office by anticipating needs, identifying priorities, and removing obstacles before they affect execution.
• Own confidential work with accountability, sound judgment, and a strong commitment to integrity.
• Stay close to the work, focus on what matters most, and keep executive attention on the highest-value priorities.
• Use clear, candid problem-solving and continuous improvement to strengthen processes and improve executive efficiency.
• Work across functions as one team, building trust and aligning diverse perspectives to support leadership goals.
• Bring structure to complexity by organizing details, managing deadlines, and keeping multiple workstreams moving at once.

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Strong business acumen with the ability to anticipate challenges and drive solutions.
• Due to the diverse population served by this role, bilingual proficiency in English and Spanish is a mandatory qualification and is essential for effective communication
• Proficiency with collaboration and productivity tools such as MS Teams, Microsoft 365/MS Office Suite, and Power BI.
• Outstanding communication skills with the ability to influence and collaborate across all levels of the organization.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and the ability to prioritize effectively in a fast-paced environment.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment when handling confidential information.

• Experience supporting an Executive Leader's office in a company of similar size, scale, scope, and complexity.
• Experience coordinating executive offsites, leadership meetings, and high-visibility presentations.