Project Support Coordinator

Project Support Coordinator 
Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Intermediate Project Support Coordinator!

Your work environment at EXP

In this role, you will be a part of the Project Support Services team, of Western Canada, based in the Calgary office.

What a day at EXP has in store for you

• Coordinate project setup activities within internal systems.
• Assist with project number creation, WBS setup, budgets, and charging instructions.
• Maintain startup and project records. Schedule meetings and coordinate logistics. 
• Prepare agendas and meeting materials. 
• Record decisions, action items, and meeting outcomes. 
• Maintain project action logs and trackers. 
• Support document formatting, production, printing, and electronic workflows. 
• Assist with invoicing support. 
• Assist with change order administration and contract documentation. 
• Track Certificates of Insurance, WCB documentation, and contractor requirements.
• Proactively approach solving problems and strong critical thinking.
• Collaborate with internal teams at all levels to build impactful relationships.
• Effective coordination and follow-through to ensure tasks and commitments are completed. 
• Commitment to continuous achievement and process improvement. 
• Other duties as assigned.

What your experience looks like

• Diploma or certificate in Business Administration, Project Administration, Office Administration, or related field. 
• 3+ years of administrative, project coordination, project support, or document control experience. 
• Experience supporting engineering, consulting, architecture, construction, or professional services projects is considered an asset. Strong organizational and time management skills. 
• Strong relationship-building. Strong written and verbal communication skills.
• Adaptable and flexible in a fast-paced environment. 
• Proficiency with Microsoft 364 applications including Teams, Outlook, Word, Excel, and SharePoint.