Engineering Coordinator

Engineering Coordinator

Coordinate purchasing, receiving, storage, inventory control, and distribution of hotel engineering materials, spare parts, tools, equipment, and supplies. Process approved purchase requests, obtain quotations, prepare and track purchase orders, follow up with vendors, and support timely delivery. Receive and inspect goods against purchase orders, invoices, and packing slips for quantity, specification, condition, and price. Maintain secure, clean, labeled, and organized storerooms; issue materials against approved requisitions; monitor minimum and maximum stock levels; conduct inventory counts; and maintain accurate purchasing, receiving, warranty, and stock records. Coordinate with Engineering, Purchasing, Receiving, Finance, and hotel departments to resolve discrepancies, returns, credits, urgent requirements, and delivery delays.

The Engineering Coordinator is responsible for driving the reduction of utility consumption throughout the hotel by implementing policies and ensuring adherence to The Ritz-Carlton standards. This role monitors energy usage, performs trend analysis, and supports the development of strategic energy plans in collaboration with the Director of Engineering and third-party consultants.

The Engineering Coordinator coordinates and monitors external vendors to resolve large-scale engineering issues (e.g., HVAC, internet, and telephone systems). The role also involves receiving, distributing, and tracking maintenance of work orders, maintaining accurate records and files, and ensuring easy access to purchasing information and order status. Familiarity with engineering terminology is essential to effectively process orders and request services.

The Ideal Candidate Will Have:
• High school diploma/G.E.D. equivalent; diploma or certificate in Purchasing, Supply Chain, Inventory Control, Business Administration, or Industrial Engineering is preferred.
• At least 2 years of related purchasing, receiving, inventory, or storekeeping experience; hotel engineering experience is strongly preferred.
• Ability to complete Energy Technician certification classes
• Knowledge of energy conservation and previous experience in a similar role

•  Experience with computer-based software systems, including but not limited to Excel, Windows, PowerPoint, and facsimile machines
• Ability to operate standard office equipment
• Strong organizational skills with the ability to maintain high standards of cleanliness and safety
• Ability to work under pressure and meet deadlines
•  Strong communication skills, with the ability to communicate clearly and effectively with hotel guests, suppliers, and employees
• Experience with procurement systems such as Hotshop, BirchStreet, invoicing processes, and logistics/warehouse coordination
•  Availability to work flexible shifts, including weekends and holidays, as required

 

Coordinate with other departments using telecommunications devices in order to respond to requests and resolve maintenance issues and to put rooms needing maintenance out of order. Coordinate and schedule with other departments in the event of major system shut down or major repair or improvement. Maintain purchase orders log and file purchase orders upon payment, ensuring that orders match packing slips.

 

Follow all company and safety and security policies and procedures; report maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications; and properly store flammable materials. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards. Visually inspect tools, equipment, or machines. Move, lift, carry, push, pull, and place objects weighing less than or equal to 35 pounds without assistance. Read and visually verify information in a variety of formats (e.g., small print). Enter and locate work-related information using computers and/or point of sale systems. Perform other reasonable job duties as requested by Supervisors.

 

PREFERRED QUALIFICATIONS 

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 2 years of related work experience.

Supervisory Experience: No supervisory experience. 

License or Certification: None 

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.