Philanthropy Events Specialist, Community Partnerships

Reporting to Manager, Philanthropy Events, the Philanthropy Events Specialist, Community Partnerships role supports the fundraising and established volunteer and membership-based group meetings, as well as third-party community partner opportunities across Endeavor Health. The role manages meetings and fundraising event outreach and logistics throughout the year and provides guidance on volunteer recruitment, retention and engagement strategies to support the fundraising goals of the Foundations.

• Position: Philanthropy Events Specialist, Community Partnerships
• Location: Evanston, IL
• Full Time/Part Time: Part Time (20 hours per week)
• Hours: Monday-Friday, during normal business hours
• Required Travel: local travel will be required for events

• →Partnering with the appropriate fundraising leads, manage and implement all aspects of NorthShore Associate Board and Swedish Hospital Associates Board committees, including producing meeting and fundraising materials, providing scheduling support and recruiting and retaining membership and event participation.
• →Staff volunteer event committees and support operational aspects of event planning.
• →Provides comprehensive events project management, including establishing goals, managing budgets, timelines, briefing memos, communications, and coordinating internal and external resources and vendor partnerships to ensure strong outcomes with cost-effective execution.
• →Utilizes system tools and platforms to document activity, support collaboration, and strengthen relationship management.
• →Partner with foundation leadership on strategic goals.
• →Coordinate third party community fundraising events and gift-in-kind donations by acting as primary internal point of contact, providing toolkits, and facilitating websites, gift transactions and stewardship for specialty events and donations; act as the primary Philanthropy liaison for third party events across Endeavor Health, coordinating with Foundation Admins and clinical areas as appropriate. 
• →In partnership with the Philanthropy Operations, Donor Services and Communications teams, coordinates the production and distribution of event-related promotional materials; provides oversight of confidential, event-specific mailing lists; and measures, analyzes, and reports on event progress, outcomes, and follow up.
• →Tracks and leverages key performance metrics, such as return on investment, participation trends, and engagement, to inform strategy and drive continuous improvement. Where applicable, track and maintain event invitation responses in Salesforce.
• →Performs other duties as required to support fundraising goals and ensure successful event preparation and day-of logistics across the Philanthropy team.
• →Manage and action on vendors, contracts, auction planning, offsite event registration & payment workflows and guest experience, in collaboration with Operations team.
• →Maintain Salesforce engagement records, working in collaboration with Analytics & Reporting, Donor Services, Prospect Development and Corporate & Foundation Relations staff to manage relationships and to review event attendees for prospective moves management assignments.
• →Proactively maintains and updates Standard Operating Procedures to document workflows to ensure consistent, high-quality experience.
• →Adheres to all Endeavor Health standards, policies and procedures.

• →Education: Bachelor’s degree, required
• →Certification: n/a
• →Experience:
  • →3-5+ years in a development shop with experience in managing volunteer boards & members, along with event planning & management experience, required.
  • →2+ years of experience with Salesforce or other CRM, preferred.
  • →Experience with design software like Canva is a plus.
• →Unique or Preferred Skills:
  • →Proficiency with MS Office and experience proactively working with Salesforce or a similar CRM are preferred.
  • →Strong customer service expertise with a collaborative work style and excellent interpersonal skills for engaging warmly and professionally with staff leadership, board members, physician partners, volunteers, and donors.
  • →Exceptional written and verbal communication skills, particularly in producing event materials such as invitations, thank-you letters, programs, and brochures.
  • →Past experience with project planning and event management is required.
  • →Past experience working with volunteers, members or boards is preferred.
  • →Proven ability to engage tactfully with individuals from diverse backgrounds, including system leadership, cross-departmental teams, vendors, prospects, and high-level donors.
  • →Discretion in handling sensitive and confidential information.
  • →Expertise in project management, including multi-tasking, goal setting, accountability, attention to detail, developing budgets and prioritizing workload. Experience with project management tools is preferred.
  • →Demonstrated success in coordinating budgets, projects, and events with vendors.
  • →Adaptability to shifting priorities with a proactive approach to challenges in a fast-paced, deadline-driven environment.
  • →Openness to feedback and a collaborative mindset.
  • →Commitment to continuous improvement, efficiency, and professional development.