Philanthropy Events Specialist

Reporting to the Manager, Philanthropy Events, the Philanthropy Events Specialist is responsible for managing and implementing the fundraising, cultivation, and stewardship events (including golf outings, galas, and other signature events depending on Foundation specific strategies) for two Endeavor Health Hospital Foundations (Edward, Elmhurst, NCH, NorthShore, and Swedish). This role ensures that all event activities are strategic, consistent, and well-coordinated, with a focus on deepening donor relationships and advancing the Foundations’ overall fundraising goals by executing high-quality, meaningful engagements to retain and grow loyal donors.

• Position: Philanthropy Events Specialist
• Location: Swedish Hospital or Edward Hospital (Naperville)
• Full Time/Part Time: Full Time (40 hours)
• Hours: Monday-Friday, during normal business hours. Evening and weekend hours as needed to events.
• Required Travel: travel to other locations will be required for meetings and events

• →Partnering with fundraising leads for each event and the Manager, Philanthropy Events, manage and implement all aspects of cultivation and stewardship events, including establishing goals and outcomes, for two Endeavor Health Hospital foundations (Edward, Elmhurst, NCH, NorthShore, and Swedish). Events include but are not limited to fundraising galas or golf outings; engagement opportunities for annual and mid-level donors, major, principal, and planned giving donors/prospects, and clinical partners; and capital campaign activities.
• →With fundraising partner, staffs volunteer events committees and support operational aspects of event planning. Provides comprehensive events project management, including establishing goals, managing budgets, timelines, briefing memos, communications, and coordinating internal and external resources and vendor partnerships to ensure strong outcomes with cost-effective execution. Utilizes system tools and platforms to document activity, support collaboration, and strengthen relationship management.
• →In partnership with the Philanthropy Operations and Communications teams, coordinates the production and distribution of event-related promotional materials; drafts events briefings for leaders and clinical and programmatic partners; provides oversight of confidential, event-specific mailing lists; and measures, analyzes, and reports on event progress, outcomes, and follow up. Tracks and leverages key performance metrics, such as return on investment, participation trends, and engagement, to inform strategy and drive continuous improvement. Track and maintain event invitation responses in Salesforce.
• →Maintain Salesforce engagement records, working in collaboration with Analytics & Reporting, Donor Services, Prospect Development and Corporate & Foundation Relations staff to manage relationships and to review event attendees for prospective moves management assignments.
• →Manage and action on vendors, contracts, auction planning, offsite event registration & payment workflows and guest experience, in collaboration with Operations team.
• →Proactively maintains and updates Standard Operating Procedures to document workflows to ensure consistent, high-quality experience. Performs other duties as required to support fundraising goals. Adheres to all Endeavor Health standards, policies and procedures.

• →Education: Bachelors Degree, required
• →Certification: n/a
• →Experience: 3-5 years of project management/event experience, preferably in a not-for-profit setting.
• →Unique or Preferred Skills:
  • →The interpersonal and communication skills necessary to present Endeavor Health in a positive manner to the public, current and potential donors, and hospital personnel.
  • →The ability to work with various groups of hospital personnel, volunteers and donors acting as the primary motivator for specific fundraising and stewardship activities and goals.
  • →The organizational skills necessary to independently manage the development and implementation of multiple programs and assignments in a detailed, accurate and timely manner.
  • →The ability to maintain confidential information.
  • →The written and analytical skills necessary to create, research, and write materials to effectively educate, motivate, solicit and acknowledge donors.
  • →The mathematical skills necessary to prepare budgets and project revenues.
  • →Ability to work independently without close oversight, but also a team player who will productively engage with others at varying levels of internal and external seniority.
  • →High energy and passion for Endeavor Health’s mission to improve the health of the communities we serve and to meet individuals’ healthcare needs.
  • →Knowledge of and experience with CRM systems like Salesforce Nonprofit Cloud and event software platforms like OneCause a plus.
  • →Extensive experience with the Microsoft Office Suite required. 
  • →Experience with design software like Canva is a plus.