Central Stores Inventory Lead

CENTRAL STORES INVENTORY LEAD

Department: Management Services

Division: Fleet and Facilities

Pay: Grade 125 ($23.54 - $34.13 Per Hour)

FLSA Status: Non-Exempt, Merit

GENERAL PURPOSE

This position performs work of routine difficulty in receiving, storing, and issuing material, tools, supplies, and equipment, as well as inputting, sorting, and assigning work orders to fleet mechanics. Receives direct supervision by the Assistant Fleet and Facilities Director or the Fleet, Facilities, & Central Stores Director.

ESSENTIAL JOB FUNCTIONS

• Receives, inspects, counts, and stores supplies.
• Submits and reviews requisitions and issues ordered materials.
• Maintains continuous inventory records and directs physical inventory.
• Maintains ordering and replenishing of low stock.
• Places orders for items on price agreements.
• Operates mechanical equipment in lifting heavy items.
• Maintains cleanliness of the work area.
• Picks up orders from dealers and manufacturers.
• Identify parts needed and research part numbers from VIN numbers, casting numbers, or pictures.
• Locate vendors for items needed.
• Evaluate and analyze quotes and/or bids.
• Track shipments.
• Receives, inspects, counts, and issues/stocks supplies.
• Receive, examine, process, and match invoices to purchase orders; review all documentation for accuracy.
• Complete all necessary paperwork in a timely and effective manner.
• Answer questions and provide information for city staff; assist purchasing in the preparation of requests for proposals, bids, and other necessary documents related to the purchase of supplies, equipment, services, and materials.
• Communicate status of equipment/vehicle repairs and parts orders to customer departments.
• Maintain a variety of logs and records relating to the purchase and procurement of materials, supplies, and equipment.
• Make routine purchases as necessary; confer with city personnel regarding supply needs; consult with suppliers to obtain W-9.
• Follows division and city policies for purchasing and record keeping.
• Input, sort, prioritize, and assign fleet work orders.
• Communicate with other departments regarding issues with their equipment and the progress of repairs and maintenance.
• Assist in maintaining the Preventative Maintenance Calendar.
• Assists in contacting Equipment Operators to advise about vehicles ready for pick-up.
• May assist in initial troubleshooting of minor fleet issues reported by operators.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least two years as an automotive parts/warehouse person, automotive parts outlet, or plumbing supplies and electrical parts supply warehouse.
• Two years of technical purchasing/buying experience is preferred.
• Specialized training in purchasing, buying or a related field is desirable.
• Experience as a mechanic or machinist is preferred.
• High school diploma or its equivalent.
• Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.

• Possession of or ability to obtain a valid Utah driver's license.
• Employee will be required to complete NIMS IS100 and IS700 within three months of hire.
• Forklift Certified within 30 days of hire.

• Knowledge of automotive, construction, and building trades.
• Knowledge of automotive, plumbing, and electrical parts.
• Knowledge of the process of ordering and receiving parts.
• Knowledge of computerized parts inventory.
• Knowledge of store keeping practices and procedures.
• Knowledge of general record keeping practices and procedures.
• Basic knowledge of reading, spelling, arithmetic, and the use of basic office machines.
• Basic knowledge of computers.
• Knowledge of automotive, plumbing, and electrical parts.
• Knowledge of inventory management practices.
• Knowledge of the types of materials, supplies, and equipment commonly used in municipal services.
• Knowledge of state and local laws, codes, and regulations including regulations concerning municipal purchasing.
• Knowledge of modern office procedures, methods, and computer equipment.
• Knowledge of mathematical principles.
• Skill in communicating effectively, both orally and in writing; ensure that customers will receive correct items.
• Skill in evaluating the quality and price of products to judge suitability of goods and alternatives offered.
• Skill in interpreting and applying municipal purchasing principles, practices, and policies.
• Skill in maintaining detailed and accurate operational records.
• Skill in typing at a speed necessary for successful job performance.
• Skill in working independently in the absence of supervision.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to maintain mental capacity and effective audio-visual discrimination and perception needed for: making observations, communicating with others, reading, and writing, operating assigned equipment.
• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities and operating assigned equipment.
• Ability to comply with all city policies and regulations, including safety and risk management standards.