Services Coordinator

As a Services Coordinator at JLL, you'll handle coordination of facilities and administrative services for the account. You'll manage transportation requests, food orders, room reservations, merchandise distribution, and supplies inventory. You'll work with vendors, process financial documents, track deliveries, and maintain service records. This role keeps operations running smoothly by connecting building occupants, vendors, and internal teams.

• →Process adhoc transportation requests from LOBs, coordinate with transportation vendors and update the Managed Spend tracker
• →Handle food service requests from quotation to delivery, secure vendor permits, and prepare completion reports
• →Order Grab Food and Grab Mart CareKit items, prepare cost estimates, create confirmation forms, and track deliveries and asset retrieval request using vendor tracker or platform.
• →Manage conference room reservations within the building facilities.
• →Monitor BCP supplies inventory, track incoming and outgoing items, and prepare monthly reports for donation endorsements
• →Process RFPs, endorse paycycle documents to Finance, and coordinate GRN/SCR for JLL and non-JLL invoices
• →Maintain trackers for transportation utilization, deliveries, You Matter requests, and LOB distribution prizes
• →Prepare monthly accrual reports for transportation, food services, Grab orders, OCS manpower, and You Matter programs
• →Prepare Visitors Access Form
• →Check and validate SSL reports, scan store vouchers, and verify ATD attachments for merchandise orders
• →Gather data from Services Desk POCs for monthly accrual reporting

• Bachelor's degree in Business Administration, Operations Management, or related field
• 2-3 years of experience in service coordination, vendor management, or facilities operations
• Experience managing vendor relationships and coordinating multiple services
• Proficiency in Microsoft Excel for tracker maintenance and reporting
• Experience processing invoices, accruals, and financial documentation
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Attention to detail when maintaining records and verifying costs
• Good written and verbal communication skills
• Experience with work order tracking platforms
• Ability to work independently

• Experience in facilities management or corporate services in BPO or multinational companies
• Knowledge of procurement processes and managed spend programs
• Experience coordinating transportation, catering, or corporate events
• Familiarity with delivery tracking platforms (WExpress, Grab Merchant)
• Experience preparing management reports
• Bilingual capabilities

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.