Project Coordinator

🌟 Be the Heartbeat of Project Success as a Project Coordinator! 📊

Are you a detail-oriented professional who thrives on bringing order to complexity? We're seeking a talented Project Coordinator to serve as the financial and administrative backbone of our project teams. If you're passionate about data-driven insights, love streamlining processes, and want to directly impact project profitability and success, this is your opportunity!
 

• Serve as the financial eyes and ears across a portfolio of exciting projects
• Partner with Principals, Project Managers, and senior leaders to optimize project performance
• Drive accurate project setup, financial reporting, revenue forecasting, and invoicing
• Monitor project health through data analysis, identifying trends and red flags early
• Manage accounts receivable and support strong cashflow outcomes
• Champion our project management systems (Vantagepoint) and embed efficient processes
• Prepare insightful financial reports that inform better business decisions
• Coordinate project governance, close-out activities, and contract compliance
• Lighten the administrative load for project teams while building trust and credibility
• Maybe even pick up some Māori words from our Kiwi colleagues!
   

• Bachelor's degree in Business Administration, Accounting, or related field
• Experience as a Project Coordinator, Project Administrator, or Project Accountant (AEC industry ideal!)
• Strong numerical and analytical skills with advanced Excel proficiency
• Experience with project accounting systems (Vantagepoint or similar)
• Proficiency in MS Office Suite (PowerPoint, Word); Power BI experience preferred
• Excellent written and verbal communication skills
• Understanding of project management methodologies and financial practices
• Ability to juggle multiple projects with strong time management and prioritization
• Problem-solving mindset with high integrity and discretion
• Relationship-building skills and customer-focused approach
   

🎯 Impact & Influence

• Be at the heart of project delivery and financial success
• Work across diverse, exciting projects and sectors
• Partner directly with senior leaders and project teams
• Shape and improve commercial processes firmwide

💪 Growth & Development

• Become a super user of cutting-edge project systems
• Build deep financial and commercial acumen
• Collaborate with Project Coordinators across Holmes offices
• Contribute to strategic initiatives and business planning

🎯 The Good Stuff

• Flexible hybrid work environment
• Comprehensive benefits (including pet insurance!)
• Genuine work-life balance
• Collaborative, supportive culture
• Regular team events and activities