Helpdesk Operative

The Helpdesk Operative will form part of a team responsible for the receiving, allocation and progressing of reactive engineering requests on the contract.

Key duties and accountabilities include:

• First point of contact for incoming telephone calls.

• Vetting service requests received via CAFM system.

• Ensure compliance with statutory and company procedures across all functions.

• Dispatch work to both direct labour and contractors in a timely fashion based on the correct skillsets, geographical location and service delivery arrangements.

• Prioritising urgent jobs and plan and dispatch engineers to meet urgent demand.

• Escalate any complaints or issues as required.

• Analysis of job history/running reports to avoid duplication.

• Undertake other duties as directed by management.

• High attention to detail on all work submitted.

• Manage the fault closure process and ensure compliance of fault completion, reviews & audit fails.

• To demonstrate rapid response to customer issues and show a systematic approach to problem solving.

• Adhere to all SLAs/KPIs set against your role including call answering times, quality assurance, email response times.

• Understand, identify and apply the Service Level Agreement (SLA) for each service request and set expectation with customer.

• Escalate emergency fault notifications, updates and closures to stakeholders in a timely manner.

• Contribute to reducing levels of customer complaints.

• To take reasonable care for the health and safety of him/herself and others.

• Exceptional organisational skills.

• Ability to handle conflicting workloads and to work under pressure.

• Strong communication skills in both telephone and correspondence/report handling

• An excellent telephone manner with the ability to communicate effectively at all levels delivering flawless customer service always.

• Ability to develop effective relations with key stakeholders including management, customers, staff teams and clients.

• Ability to set and achieve targets via effective engagement with stakeholder groups.

• A previous customer service representative or frontline support role is desirable.

• Experience in using CAFM system or asset management system.

• Rounded educational background and credible experience as a helpdesk operative.