Group Director - Strategic Equipment

The Group Director – Strategic Equipment is accountable to:

• Manage, execute, and deliver global strategic equipment projects across DP World’s business portfolio throughout the procurement lifecycle. Responsibilities include the pre-tender phase, vendor selection and pre-qualification, tender preparation, tender management and evaluation, tender negotiation and award, contract preparation and execution, and contract management activities.

• Specialised in procurement processes and contract management activities of Strategic Equipment.

• Provide professional, technical, and administrative support to the internal stakeholders involved in the procurement process to ensure the effective execution of Strategic Equipment procurement activities and compliance with Group Procurement processes and procedures.

Key Accountabilities

The Group Director – Strategic Equipment is responsible for:

• Managing the procurement processes of multiple tenders and projects across DP World's business portfolio as assigned, and supporting broader strategic equipment procurement initiatives.

• Ensuring all procurement-related contracts delivers the best value to DP World (completed on time, on budget and quality as per the agreed scope of works).

• Ensuring all tenders are conducted in a fair, transparent, auditable, and ethical manner (as per the Group Procurement Policy).

• Collaborating with key project stakeholders (including other members of Group Procurement Strategic Equipment team, Global Operations and Engineering, and Business Units) to ensure the successful delivery of projects.

• Reporting progress throughout the project-related procurement phases to relevant project stakeholders.

• Keeping up to date and current with latest regulations, standards, legal requirements, and industry insights.

• Establishing and maintaining trusted relationships with project stakeholders and counterparts in regional procurement departments across the Group.

• Support the development of 1 to 5 years strategic equipment forecast plans of new and replacement equipment across global business units.

• Providing support to the Group Procurement Department for improving procedures, processes and document standardisation initiatives.

• Maintaining strong-trusted relationships with key strategic equipment manufacturers/vendors.

• Assisting with maintaining standardised equipment specifications.

• Ensuring efficient and effective management of project milestones and associated payments.

• Supporting training and knowledge transfer activities within the internal stakeholders involved in the procurement process

The Group Director – Strategic Equipment will be responsible for specific tasks in each project-related procurement phase, as explained herein:

Pre-tender Phase:

• Conduct procurement strategy meetings with key project stakeholders to ensure clear understanding of the project.

• Define timescales for completing the procurement process.

• Define tender scoring criteria.

• Define roles and responsibilities of project stakeholders.

• Identify and assess procurement-related risks.

Vendor Selection and Pre-Qualification: 

• Collaborate with the Vendor Management Team to ensure all proposed strategic equipment manufacturers/vendors are registered and pre-qualified. 

• Support in reviewing and evaluating pre-qualification criteria. 

• Support the establishment and maintenance of pre-approved vendors based on category management. 

• Support the completion and review of vendor selection documents requiring stakeholder approval.

Tender Preparation: 

• Collaborate with and advise project stakeholders to ensure tender documents (including Technical Specifications) are comprehensive and  fit-for-purpose.

• Review all tender documents to ensure completeness and 

• Ensure tenders are created on the relevant eSourcing Portal. 

• Ensure all relevant approvals are obtained prior to tender publication. 

• Accountable for ensuring tenders are published within agreed timelines.

Tender Management and Evaluation:

• Ensure all tender clarifications are addressed and communicated with internal stakeholders and vendors in a timely manner. 

• Proactively manage vendor participation in tenders to ensure responses are received in a timely manner. 

• Ensure all tender responses are opened within agreed timelines. 

• Support and advise internal stakeholders with conducting technical evaluations and preparing technical evaluation summary reports. 

• Conduct commercial analysis of tender responses and prepare commercial evaluation summary reports.

• Present tender evaluation reports to senior management and make recommendations for shortlisting and negotiation.

Commercial Negotiation and Award:

• Implement negotiation strategies that deliver the best results and value to DP World. 

• Participate in post tender clarification meetings and provide value-add input. 

• Conduct negotiations with shortlisted vendors to obtain best and final offers. 

• Prepare, present, and obtain approvals on final award recommendations.

Contract Preparation and Execution:

• Execute contracts based on agreed contract templates and agreed deviations from the tender process (as approved by the Group VP – Strategic Equipment). 

• Issue and obtain approvals/signatures from relevant parties for commercial documents/contracts.

Contract Management Activities:

• Ensure all contracts and activities are conducted in accordance with approved contract templates and best practice within DP World. 

• Support the management of the overall contract lifecycle. 

• Support the management, analysis, and execution of any addendums, amendments, and variation orders.

• Ensure Contract close-out activities are completed in a timely manner. 

• Provide necessary support to the end-user during the warranty period from a commercial contract perspective.

• Support end-user with vendor performance management activities.

Other Tasks:

• Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviors in harmony with DP World’s Principles, values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies.

• Perform other related duties as assigned.

Qualifications:

• Bachelor (or higher degree) in Mechanical/Electrical Engineering (BEng (hons)).

• Knowledge of and relevant training in Contract Management.

Experience:

• Minimum of 10 years of experience in tendering and contract management roles within large multinational organisations.

• Proven track record of successfully delivering high-value commercial contracts (specifically for strategic equipment and associated technologies within the container port industry). 

• Proven technical background and track record in contract administration and contract management activities (specifically for strategic equipment and associated technologies within the container port industry).

• Demonstrable knowledge of procuring major capital equipment projects.

• A demonstrable track record of delivering savings through best value procurement in a multi customer and service orientated environment.

• Demonstrable knowledge of international contract law, procurement legislation (regionally or globally) and practices.

• Proven ability to demonstrate a drive for results and accountability of business needs.

• Proven ability to resolve project-related issues, decision making, and prioritising deliverables.

• Ability to work autonomously.

• A strong organisational background and interaction with tenders/contracts and procurement related information.

• Proven proficiency in MS Office products and experience with presenting to project stakeholders and senior management.

• Technically competent to manage legally and commercially sensitive files and documentation.

Skills:

• Tendering, Contract & Project Management.

• Negotiation & influence.

• Teamwork.

• Adaptable and flexible.

• Value engineering.

• Change management.

• Strategic thinking, problem solving and decision making.

• Ability to work across multiple regions with multiple vendors and business units.

• Market intelligence – strategic equipment and associated technologies related.

• Excellent level of written and spoken English language.