Judicial Assistant

Douglas County Courthouse

1701 Farnam St

Omaha, NE 68183

• 79% employer-paid health and prescription insurance
• Dental and vision insurance plans available to purchase
• Short-Term and Long-Term Disability, available to purchase
• Employee Assistance Program (EAP) for confidential support
• Flex Spending (FSA) and Health Savings Accounts (HSA)

• 156% state-matched of the first 4.8% contribution to retirement plan
• FREE $20,000 Life Insurance Policy
• Optional Life Insurance and AD&D available to purchase

• 13 paid holidays annually
• Paid vacation and sick leave that begin accruing immediately
• Military leave and Funeral/Bereavement leave

• Paid training to develop your skills
• Free continuing education credits to maintain professional certifications
• Access to specialized courses through Judicial Branch Education
• Opportunity for bilingual pay

This classification level works under limited supervision and is responsible for providing advanced judicial and/or administrative support for judges and judicial administrators. Responsibilities may include: handling of sensitive judicial and administrative matters on a daily basis; maintaining court calendar for scheduling cases; preparing files for various court hearings; preparing protective orders; screening calls, mail and visitors and perform all or some of courtroom clerk duties such as testing recording equipment; ensuring proceeding recordings reflect the closing arguments and orders; maintaining all transcripts and recording of proceedings.

This position performs complex secretarial and clerical duties is distinguished from those at lower levels by the assignment of decision making responsibilities requiring considerable knowledge and independent judgment.

1. Coordinates the schedule of the judge with that of court administration, attorneys, prosecutor’s staff, law enforcement officials and others participating in specific cases.

2. Ensures that files and all relevant materials are available for cases as required; reviews documents and ensures that proper signatures are obtained and that documents are distributed to the proper offices or persons.

3. Researches and compiles a variety of informational materials; contacts representatives of various County departments to obtain materials; researches legal specific information to ensure that appropriate documents are provided for judges ‘signature.

4. Summarizes information compiled and prepares periodic or specialized reports related to the work of the court.

5. Composes a variety of legal documents, correspondence, reports and forms from drafts, notes, dictated tapes or brief instructions; composes standard correspondence and other materials independently. May take and transcribe dictation, depending upon the judge to which assigned.

6. Organizes and maintains various files; locates information as required for the work of the department; tracks the issuance of official documents; may purge files and/or prepare information for long term storage.

7. Prepares and coordinates protective orders to include verifying information, preparing order and affidavits for the judge.

8. Enters and retrieves data and prepares reports using an on-line or personal computer system; may operate and maintain database or other automated files and systems.

9. Performs other duties of a similar nature or level.

High school diploma or GED; and 4 years of progressively responsible experience in legal or other administrative support work; or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

• Applicable Federal, State, and local laws and regulations;

• Office administrative and secretarial practices and procedures;

• Legal terminology, procedures and concepts;

• Court policies and procedures;

• Courtroom forms and documents;

• Customer service principles;

• Modern office principles and practices;

• Filing systems;

• Computers and related software applications.

Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 LBS