Associate Accounting

Job Overview
The Associate Accounting is responsible for maintaining required financial controls and serving as an advisor regarding procedures, practices, recordkeeping, and reporting requirements of all finance and accounting activities. The Associate Accounting works under the general supervision of the District Treasurer.

Essential Duties and Responsibilities

• Prepare daily bank reconciliation worksheets for multiple bank accounts and enter bank transactions into the accounting system, along with the appropriate coding and supporting documentation
• Prepare monthly journal entries accurately for daily/month end close within the prescribed deadlines
• Review and manipulate large data sets into format for uploading into the ERP system, while still maintaining data integrity
• Prepare monthly reconciliations of various balance sheet accounts; maintain the support of outstanding balances, analyze the data and make the appropriate journal entries where needed
• Prepare biweekly check run data for funding and enter subsequent journal entries
• Maintain and monitor the department's email inbox
• Enter bank transfers and wire transfers via bank's online software
• Maintain Excel spreadsheets for various accounting functions
• Generate queries and PeopleSoft reports for multiple reporting requirements
• Assist the District Treasurer with daily, monthly, and annual tasks as needed

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School diploma or GED
• Two years of college coursework with business/accounting classes preferred
• Minimum of 4 years of progressive experience in bookkeeping/accounting role
• Advanced analytical and problem-solving skills with the ability to independently research, assess, and validate data
• Ability to communicate clearly, both orally and in writing
• Ability to work in a proactive manner
• Demonstrated experience with Microsoft Excel, Word, and Outlook
• Intermediate to advanced Microsoft Excel skills preferred

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Generally good working conditions. Little to no exposure to danger. Everyday risks require normal safety precautions.
• If you are a TRS retiree and return to work in a role that requires a TRS surcharge, you will be responsible for paying that charge via payroll deduction.

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