Grant Program Specialist

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is located in one of Chicago’s most iconic buildings, designed by a world-renowned architectural firm, and is close to public transportation.  With more than 350 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington D.C., and Boston area.

We were named a 2024 Best-in-Class Employer by Gallagher and Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!

The Grant Program Specialist is responsible for coordinating, planning, implementation, and administration of grant-funded public health initiatives that advance evidence-based practices in infection prevention, patient safety, and antibiotic stewardship within dentistry. This role serves as a central resource for project management, stakeholder engagement, grant compliance, reporting, and operational support, ensuring the successful execution of program objectives and measurable public health outcomes.

Working closely with ADA staff, subject matter experts, consultants, partner organizations, and federal agencies, the Program Coordinator manages day-to-day project activities, facilitates cross-functional collaboration, monitors deliverables and performance measures, and supports budget tracking and reporting requirements. The position plays a critical role in ensuring grant-funded programs are implemented effectively, on schedule, and in compliance with federal requirements.

This position is grant funded.

• Bachelor's degree or experience in lieu of degree
• 3 years of project or grant administration experience (or 7 years in lieu of a degree) in public health, health administration, healthcare management, business administration, or the nonprofit sector
• Database management and Excel spreadsheet knowledge for budgetary management
• Excellent project management, time management, interpersonal, oral/written communications, proofreading, multi-tasking, and customer service skills
• Must be deadline driven, have excellent attention to detail, and accuracy
• Able to work with all levels within the Association and with volunteers
• Proficiency in Microsoft Office, Forms, SharePoint, Outlook, Teams or Virtual meeting, Project Management software, i.e. Trello
• Travel once per year, 1-3 nights per trip to attend conferences
• Position may require more than the standard number of hours of work within a work week

• Experience in dental field
• Trello experience