Senior Procurement Specialist

The Procurement Specialist leads the purchasing, procurement, and contract support for the Recorder’s Office, including coordinating departmental purchases, preparing contracts and supporting documentation, developing specifications, reviewing purchasing requests for accuracy, and working with Procurement Services, Legal, vendors, and internal staff to resolve purchasing issues and support related financial and budget activities.

The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains the permanent public record of over 52 million documents dating back to 1871, including deeds, plat maps, and a variety of other important documents. Our office serves over 2.5 million registered voters as well as 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills.

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

• Two (2) years of purchasing-related experience
• High School Diploma or GED
• Other combinations of education and experience may be considered in substitution for the minimum qualifications

• Must successfully complete the next scheduled Secretary of State Election Officer Certification
• Must be eligible to vote in Arizona
• Must possess, or have the ability to obtain by the time of hire, a valid Arizona driver's license

• Bachelor’s Degree in Public Administration, Finance, Business Administration, Supply Chain, or related field
• CAPA certification within 6 months of hire
• Professional certification such as a CPPO, CPPB or C.P.M. from a professional purchasing organization is preferred

• Prepares and administers contracts, purchase orders, amendments, renewals, and related procurement documents and reviews agreements for accuracy and compliance

• Performs procurement and financial analysis to monitor expenditures, vendor activity, contract utilization, payment status, and outstanding obligations; researches and resolves discrepancies

• Coordinates and oversees complex procurements for equipment, supplies, professional services, printing, and other contractual services in accordance with County Procurement Code and delegated authority

• Develops specifications, scopes of work, solicitation documents, and supporting materials; coordinates solicitations and award processes

• Monitors procurement activity and contractual obligations in support of the Department’s budget and identifies variances, upcoming needs, fixed assets and funding considerations

• Serves as liaison with Procurement Services, Legal, vendors, and internal staff to resolve complex procurement and contract issues and maintains contract and payment records in accordance with applicable requirements

• Performs other professional-level procurement, contract administration, financial analysis, and related duties as assigned

The employee in this position typically works in an office or administrative environment and is not substantially exposed to adverse environmental conditions. The employee may be required to:

• Exert up to 20 pounds occasionally, with up to 10 pounds. of pushing, pulling, or lifting
• Sit, walk, or stand to a significant degree
• Engage frequently with the public in person, by phone, or electronically     

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.