Deputy Manager Terminal Operations (Planning)

Pakistan·Karachimid

Other

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Quick Summary

Key Responsibilities

Operational Planning & Coordination: Develop and implement short-term and long-term planning strategies to ensure optimal use of terminal space, equipment, and workforce.

Technical Tools

Other

Requirements

~1 min read

Min. 16 years of education i.e., a Bachelor's degree or a Master's degree in Logistics, Supply Chain Management, Business Administration, Customs or related field.
Minimum of 5 years of experience in planning, logistics, or terminal operations, with at least 2 years in a supervisory or management role.
Additional certifications in customs operations or terminal management are a plus.
Proficiency in reading, writing, & speaking English

Responsibilities

~1 min read

Develop and implement short-term and long-term planning strategies to ensure optimal use of terminal space, equipment, and workforce.
Collaborate with key departments (operations, yard, quay, gate, engineering, maintenance) to ensure all operational and customer requirements are met efficiently.
Coordinate with Shift Manager, vessel planners, yard planners, and gate planners to optimize container/cargo movement within the terminal.
To communicate with line agents, wherever necessary, to keep good liaison with respect to berth and vessel planning.
Monitor vessel/ voyage data so that arrival and cut-off dates are planned, entered and maintained correctly in the system regularly, so that live data remains intact.
Vessel profiles are to be generated under his due supervision, ensuring vessel profiles are correctly entered into Ship library with due regard to lay-out, hatch lids, Reefer slots and stacking weights.
Ensure that all planning staff comply with Standard Operating Procedures (SOP) and to plan, design, direct and manage the Planning activities.
Ensure the timely receipt and processing of vessel import EDI or MDB files and that when the EDI is processed into the system, it complies with ship operator's instructions with 100% VGM compliance.

Monitor and evaluate terminal capacity to ensure that the facility operates at optimal productivity levels, identifying potential bottlenecks or constraints.
Analyze terminal performance data and identify areas for improvement in throughput, space utilization, and equipment efficiency.
Develop contingency plans for handling operational disruptions, such as port congestion, weather disruptions, or equipment failures, to minimize operational delays.

Ensure that container/cargo loading/unloading schedules, stacking plans, and equipment deployment plans align with vessel arrival times, customer requirements, and terminal constraints.
Ensure efficient allocation of resources (e.g., labor, equipment, storage space) to meet operational demands and peak times.
Monitor resource utilization and adjust staffing and equipment deployment as needed to maintain operational efficiency.
Work with the equipment management team to ensure that terminal equipment is available and in good working condition, reducing downtime.

Ensure that vessel performance reports and billing events are updated accurately, in a timely fashion and distributed regularly.
Ensure timely production or transmission to ship operators, their agents or the next terminal of vessel final EDI files.
Keep regular checks on ship reporting files so that they are maintained up to date. Also ensure to check and sign the shift logs/check lists daily.
Develop forecasts based on historical data, market trends, and customer requirements to predict future terminal demands and capacity needs.
Generate daily, weekly, and monthly planning reports, highlighting key metrics such as container/cargo volume, resource utilization, and operational performance.
Provide planning updates and reports to senior management, ensuring alignment with overall terminal goals and objectives.

Identify areas for process improvements within the planning function and across the terminal operations to drive productivity and reduce operational costs.
Participate in continuous improvement initiatives to enhance planning workflows, resource management, and overall terminal efficiency.
Work with IT and systems teams to implement or improve planning tools, software, and systems to support better decision-making.

Supervise a team of planners, ensuring they are effectively managing their assigned areas (e.g., yard planning, vessel planning).
Conduct regular meetings with the planning team to discuss progress, address concerns, and ensure alignment with operational goals.
To ensure that the whole Planning Office Staff are fully conversant with all aspects of relevant software to satisfactorily fulfill their roles.
Ensure that the planning team is up-to-date with industry best practices, planning software tools, and terminal procedures.
Foster a culture of learning and improvement within the team, encouraging staff to develop new ideas and solutions for better terminal planning.
Address performance issues promptly.
Develop and implement performance improvement plans for team members who require additional support or training.
Facilitate communication between the planning team and other operational departments, ensuring smooth coordination and problem-solving across functions.
Ensure effective administration and discipline for self and team, including adherence to break schedules, attendance, overtime, leave policies, and dress code standards, where applicable.
Monitor and manage the achievement of individual and team Performance, ensuring accountability and consistent performance where applicable.
Ensure continuous training and development opportunities for self and direct reports; mentor and assist junior staff as needed.
Ensure Quality, Occupational Health, Safety & Environmental Compliance.
Promote & maintain a culture of self and team motivation, engagement, and happiness.