Bid Coordinator

As part of our national Major Projects team, you'll gain exposure to complex bids across multiple sectors while building relationships with key industry partners and clients.

This is an exciting opportunity to support UGL's continued growth across major infrastructure sectors including data centres, transport and defence. You will play a key role in positioning UGL for some of Australia's largest and most complex infrastructure opportunities.

Key Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.

• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.

• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.

• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.

• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.

• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.

• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.

• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.

• Oversee the submission, review, and approval workflows for project documentation—including budgets, schedules, and technical reports.

• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.

• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

About You

•  5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.

• Strong SAP, Excel and computer skills

• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

 How to apply 

If this role sounds like you, please click on the apply button and follow the prompts. We will get in touch if you are shortlisted for this opportunity.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).

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Introduce a new member of staff at UGL Resources and not only could you be giving someone a rewarding new career, you'll also earn yourself $1000 to $3000 if they fill one of our vacant positions.

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