Aspire CRM Specialist – Property Management (Remote)

We are seeking a detail-oriented, self-motivated Aspire CRM Specialist to support an established property management, landscaping, and home maintenance business. This part-time remote role offers the opportunity to work directly with the business owner and collaborate with office staff and division leaders to improve how work moves through Aspire from service documentation and work tickets to billing preparation and reporting.

The business implemented Aspire in 2026 and is seeking a capable professional to help strengthen its use across multiple service divisions. Initial priorities include reviewing outstanding records and work tickets, resolving administrative backlogs, and developing consistent, practical workflows.

This is an opportunity for someone who enjoys bringing order to a busy operation, taking ownership of defined priorities, and seeing the impact of their work.

• →Provide general administrative support to the business owner, helping manage day-to-day operational needs.
• →Assess existing Aspire records and workflows with the business owner and team, then establish clear priorities for cleanup and improvement.
• →Review outstanding work tickets and incomplete records, identify missing information, and coordinate follow-up to help move completed work toward accurate, timely billing.
• →Improve the accuracy and consistency of customer, property, service, and job information across multiple divisions.
• →Help establish repeatable processes for recurring services, service documentation, and administrative follow-through.
• →Document agreed-upon workflows in clear, practical procedures that team members can follow consistently.
• →Provide concise progress updates, flag decisions requiring input, and recommend practical solutions to recurring administrative problems.
• →Maintain and organize business information using Aspire and Google Sheets.
• →Support the coordination and organization of multiple accounts and projects simultaneously.
• →Identify administrative challenges, apply critical thinking, and independently work toward practical solutions.
• →Collaborate with the business owner and other team members as needed.
• →Maintain accuracy, organization, and consistency across assigned administrative responsibilities.

Schedule: Part-time, 20+ hours per week, with flexible scheduling during regular business hours. The client's standard operating hours are 8:00 AM – 4:00 PM Eastern Time. No weekend or evening availability is required.

• Aspire CRM: Hands-on experience managing work tickets, maintaining accurate records, and supporting service workflows and billing preparation in Aspire. Ability to investigate workflow issues, identify gaps, and coordinate solutions with the team. Implementation or system configuration experience is a plus.
• Google Sheets: Proficiency in organizing, maintaining, and managing business information using spreadsheets.
• Administrative Support: Experience providing general administrative assistance to business owners in the home services industry.
• Industry Knowledge: 2+ years of relevant experience, including familiarity with landscaping, grounds maintenance, or property management operations.
• Multi-Project Administration: Ability to manage administrative responsibilities across multiple accounts or projects.

• Strong attention to detail, critical thinking, and problem-solving abilities, with the initiative to work independently without constant supervision.
• Native or near-native English fluency, effective team collaboration, and the ability to communicate clearly with business owners and colleagues.

• A self-motivated professional who understands Aspire CRM and can contribute effectively without extensive hands-on guidance.
• A resourceful problem-solver who takes ownership of administrative challenges and actively looks for solutions.
• An organized individual comfortable balancing multiple responsibilities while collaborating with a small operational team.

Candidates applying for this role should have a reliable home office setup, stable internet connection, and the ability to maintain consistent availability during the required working hours.

Successful candidates communicate proactively, meet deadlines, and take ownership of responsibilities while working remotely.

Our client is an established property services company providing year-round care and project support for residential properties, second homes, and local commercial accounts in Vermont. Its services span property management, landscape construction, grounds maintenance, snow and ice management, and pool and spa care. The team coordinates ongoing maintenance, seasonal services, subcontractors, and larger property improvement projects, making accurate information and dependable administrative processes essential to daily operations.

You will work closely with an engaged business owner and an existing operational team. The company values proactive communication, practical problem-solving, and people who take ownership of their work. For an experienced Aspire professional, this role offers the chance to make a visible contribution to a business investing in stronger systems and more consistent execution.

If you meet the requirements outlined above and are interested in this opportunity, please complete our quick application form by uploading your resume and submitting a short 1-minute introduction video.

In your video briefly share:

• Your professional background

• The types of work you specialize in

• Why this opportunity interests you

We will review applications and contact qualified candidates regarding next steps.