Executive Officer - CCM (Open to internal and external applicants)

In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.

UNDP provides support to the Solomon Islands Country Coordinating Mechanism (SICCM) to enable it to effectively fulfil its governance, oversight and coordination responsibilities for Global Fund investments. 

The SICCM brings together government, civil society, communities affected by HIV, tuberculosis and malaria, technical partners and other stakeholders to guide and oversee the country’s coordinated engagement in the response to the HIV, TB and Malaria, supported by the Global Fund. The CCM Secretariat plays a central role in ensuring that the SICCM operates effectively, transparently and inclusively and that its decisions are implemented and followed up in a timely manner. 

The Country Coordinating Mechanism (CCM[1]) is a national committee of voluntary members that submits funding applications to the Global Fund to Fight AIDS, Tuberculosis and Malaria, oversees the grants on behalf of their country and ensures alignment with the national response. The Secretariat of a CCM facilitates the mandate and supports the CCM in both the execution of its decisions and coordination of its activities. The roles and responsibilities of the CCM Secretariat shall be to assist the CCM to execute its core functions in the areas of Oversight, Engagement, Positioning and Operations.[2]. The Country Coordination Mechanism (CCM) agreement was launched in August 2016 with Global Fund  to provide Secretarial Support to Solomon Islands Country Coordination Mechanism.

The Executive Officer will work under the contractual and administrative supervision of the UNDP Country Manager or designated UNDP supervisor. The incumbent will receive day-to-day technical guidance from the SICCM Chair, in consultation with the Vice-Chair and Executive Committee, and will support the SICCM General Assembly in implementing its approved decisions. The annual performance assessment will be completed by the designated UNDP supervisor, informed by documented feedback from the SICCM Chair. 

Under direct supervision of designated UNDP supervisor in Solomon Country Office, and programmatic reporting to UNDP Effective Governance Team Lead and in consultation with the SICCM Executive headed by the CCM Chair and other responsible parties, the Executive Officer will be responsible for supporting the CCM in the overall implementation of its mandate. The Executive Officer leads as CCM Secretariat and is accountable to the CCM. Through the coordination of various donor and partner resources the CCM Secretariat supports the CCM to effectively implement a national disease strategy that pursues the goal of ending the diseases as pandemics by 2030. The CCM Secretariat facilitates the work of the CCM by enabling an effective governance mechanism using highly proficient political and technical skills. They maintain a repository of CCM documents, mediate in areas of dispute amongst members and act as an advisor for the CCM in-country. They also serve as a bridge between national stakeholders and the Global Fund Secretariat. 

The Executive Officer is expected to provide strong and proactive support to the CCM members, exercise sound judgment, anticipate and address operational and governance challenges, and ensure timely follow-up on CCM decisions and commitments. The role requires a high degree of initiative, diplomacy and political awareness, as well as the ability to build trust and work effectively with senior government officials, civil society and community representatives, Principal Recipients, development partners and the Global Fund. 
 

[1] For purposes of this paper, CCMs includes Regional Coordinating Mechanisms (RCMs) as further defined in the CCM Policy.

[2] Definitions of the four core areas can be found here https://www.theglobalfund.org/en/country-coordinating-mechanism/evolution/

The Executive Officer receives strategic and day-to-day functional guidance from the SICCM Leadership Chair/Vice Chair and supports the implementation of decisions of the CCM General Assembly. Administrative supervision, performance assessment, leave approval, and contractual oversight are the responsibility of the designated UNDP supervisor. In addition the SICCM Secretariat/Executive Officer serves the SICCM as well as its appointed committees.  The Secretariat is under the direct supervision of the Chair of the SICCM

1. →Operations – Serve as the CCM Secretariat and support the operational structures of the CCM. 
2. →Oversight - Enhance efficiency of oversight procedures as per Global Fund processes 
3. →Positioning - Facilitate political discussions and strengthen sustainability efforts 
4. →Engagement – Foster meaningful, inclusive and active participation of key stakeholders

• Plan, coordinate and document SICCM General Assembly, Executive Committee and other standing or ad hoc committee meetings, including preparation of agendas and papers, logistical arrangements, minutes, decision records and follow-up actions. 
• Respond to the operational needs of the CCM particularly supporting CCM leadership, including ensuring all members are knowledgeable about Global Fund strategic and technical directives and guidelines, and enabling member engagement as required (coordinating logistics, facilitating participation and circulating minutes). 
• Serve as the Secretariat in supporting CCM members and fulfilling its obligations to the Global Fund such as financial reporting on CCM funding and adherence to CCM eligibility requirements. 
• Proactively identify operational, governance and coordination issues that may affect the effective functioning of the CCM; propose practical solutions to CCM leadership; and ensure that agreed actions and decisions are followed through in a timely manner. S
• Support CCM committees: those that are permanent (e.g., executive, oversight, governance) and temporary (e.g., elections). 
• Provide orientation and training to new CCM members or refresher trainings to CCM members. 
• Support the process related to the custodian and mediator of ethical and governance matters to protect the integrity of the CCM as a whole, such as applying the Ethical Code of Conduct to all CCM Secretariat staff and CCM members and resolving issues as they arise in coordination with the Global Fund Country Team, assist the CCM leadership in the development, costing and implementation of annual CCM priorities, including identifying related capacity gaps. 
• Develop procedures (including ToRs informed by all relevant stakeholders) and templates for Global Fund-related processes, such as assessments of the performance of the CCM, and financial management of the CCM Secretariat budget. 
• On a continuous basis, document information regarding CCM operations and ensure robust management of key documents. 
• Provide support to the Global Fund Country Team and other stakeholders from the Global Fund, for example, Board members and parliamentarians from donor countries, working towards the common goal of ending the three diseases as pandemics by 2030.

• Under the CCM leadership, support all relevant aspects of the Global Fund access to funding processes - national strategic plan, gap analysis, request for funding design stages through the final signature of Global Fund grants by Principal Recipients (PRs) - and ensure that all processes are documented, led and informed by appropriate data-based decision-making. 
• Support the oversight committee in its mandate of gathering and analyzing grant and national data and developing recommendations to CCM leadership to resolve bottlenecks or suggest solutions such as technical cooperation needs. In transitioning contexts, support the oversight committee in overseeing transition workplans and implementation of transition readiness assessment recommendations. 
• Accompany the CCM through the process to access Global Fund support, including coordinating the country dialogue and PR selection process. The funding request will be aligned to the country context and global goals to end the pandemics. 
• After the grant-making process, in partnership with the Global Fund Country Team and with the relevant resources from the CCM Secretariat team, oversee a “knowing your grant” orientation of the CCM. 
• Advocate on behalf of national stakeholders and CCM members on areas of Global Fund-related requirements linked to accessing the country’s full Global Fund grant allocation. This includes the country adhering to co-financing commitments and/or PRs improving grant performance.

• Develop proposals for the CCM leadership and the Global Fund on the appropriate positioning of the CCM and document the necessary linkages between the CCM and all other significant coordinating platforms in the country. The main purpose being to support harmonization and strengthened efficiency (both in terms of governance bodies and in the fight against the three diseases). In countries where a disease component/s is preparing for or transitioning from Global Fund financing, focus on documenting links to other platforms that are relevant to transition preparedness, planning and implementation. 
• Attend and support other national health platforms to help convey the views of the CCM and also to identify synergies in the coordination of health and donor investment. 
• Facilitate the CCM’s role in sustainability and transition planning and implementation, including ensuring strong inclusion of civil society and participating in efforts to strengthen sustainability of Global Fund investments.

• Work with the Global Fund Country Team, PRs and CCM to discuss Global Fund communications, and guide the CCM on their implications for actions and relevant adjustments. 
• Engage with senior government officials to promote the role of the CCM in the national health landscape.
  •    Ensure that credible and verified community input on the CCM is brought to high-level government discussions in order to drive a more informed response to the three diseases. 
• CCM decisions and agreed actions are systematically tracked and followed up, with delays, bottlenecks and issues requiring leadership attention identified and escalated in a timely manner. 
• Carry out additional tasks under all the above-mentioned functional areas as requested by the CCM, according to its context and threshold level. 
• Facilitate knowledge and capacity building, knowledge sharing and advocacy.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
 

• Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline 
• Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  
• Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback 
• Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible  
• Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident 
• Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships 
• Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Business Direction & Strategy 

• System thinking. Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
• Effective Decision Making. Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.  
• Negotiation and Influence. Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations. 

Business Management

• Partnerships Management. Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.
• Operations Management. Ability to effectively plan, organize and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organization’s assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms. 

External Relations & Advocacy (General (across the functions))

• Public Relations. Ability to build and maintain an overall positive public image for the organization, its mandate and its brand, while ensuring that individual campaigns and other communications and advocacy initiatives are supported in reaching the public.

2030 Agenda People

• Health. Sustainable financing for HIV and health

• Advanced university degree (master's degree or equivalent) in Public Health, Finance, Public Administration, Business Administration, or related field is required. OR 
• A first-level university degree (bachelor’s degree) in the above fields in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. 

• Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of professional experience (international or national) working in planning, and management in the public health and/or development sector. 

• Demonstrated ability to work effectively with government, civil society, communities, UN entities, donors and technical partners; 
• Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.

• Experience in public health or disease programmes, particularly HIV, tuberculosis and/or malaria, is desirable; 
• Experience coordinating multi – stakeholder processes, meetings and follow up actions with government institutions, donor agencies, multilateral organizations or civil society is desirable; 
• Proven experience in Global Fund or comparable donor and technical-partner processes, governance requirements and funding models is an asset; 
• Experience supporting a board, committee, secretariat or other multi-stakeholder governance mechanism is an asset; 
• Experience in budget monitoring, financial reporting or administrative coordination is an asset; 
• Demonstrated experience in programme or project planning, implementation support, monitoring, reporting and records management is desired; 
• Demonstrated ability to work independently, exercise sound judgement, manage competing priorities and deliver quality outputs within deadlines is desired.

• Fluency in English and Solomon Islands Pijin is required. 
• Working knowledge of another Solomon Islands language is an asset.
   

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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