Title I Program Assistant

Terms of Employment: 12-month
Exemption Status: Non-Exempt
Salary Scale: AFSCME, UA, Grades 11-12
https://www.ccboe.com/careers/salary-scales

GENERAL STATEMENT OF WORK: The Title I Program Assistant provides fiscal, administrative, and operational support for Title I programs within Charles County Public Schools (CCPS). The position maintains financial records, monitors grant expenditures, prepares fiscal reports, reconciles financial transactions, and supports compliance with applicable federal, state, and CCPS policies and procedures.

The employee works collaboratively with Title I personnel and other departments to support accurate financial reporting, budget monitoring, documentation, and the efficient administration of Title I grant funds.

EDUCATION AND WORK EXPERIENCE
•    Associate’s or bachelor’s degree from an accredited college or university required.
•    Minimum of three (3) years of demonstrated administrative and budget-related experience required.
•    Experience with fiscal management, accounting, bookkeeping, or grant administration preferred.
•    Experience with Microsoft Office applications, particularly Excel, Word, and Access, required.

QUALIFICATIONS
•    Knowledge of fiscal management, accounting principles, bookkeeping practices, and budget monitoring.
•    Ability to interpret financial records, procedural manuals, and applicable policies and regulations.
•    Ability to prepare, review, and maintain accurate financial reports, spreadsheets, and records.
•    Proficiency in Microsoft Office applications and applicable financial and administrative systems.
•    Strong organizational, analytical, problem-solving, and time-management skills.
•    Ability to maintain confidentiality and exercise discretion when handling sensitive financial and personnel information.
•    Ability to communicate effectively, both orally and in writing, with employees, administrators, and external stakeholders.
•    Ability to manage multiple priorities, meet established deadlines, and maintain attention to detail.
•    Ability to work independently and collaboratively while maintaining professional and courteous working relationships.

ESSENTIAL JOB FUNCTIONS
•    Supports the fiscal administration and monitoring of Title I grants in accordance with established CCPS procedures and applicable grant requirements.
•    Monitors, tracks, and maintains records of grant expenditures, financial transactions, and available funding balances.
•    Prepares, reviews, and maintains periodic and special accounting statements, financial summaries, schedules, and reports.
•    Gathers, processes, summarizes, and presents fiscal information to the Title I Coordinator, including financial records, position management information, grant time and effort certifications, balances, and expenditure projections.
•    Assists with preparing staffing and budget expenditure projections to support Title I program planning.
•    Reviews grant expenditures and supporting documentation for appropriate approvals, receipts, account coding, and compliance with established procedures.
•    Reconciles financial records, identifies discrepancies, and assists with resolving accounting and reporting concerns.
•    Supports federal and state grant audits by maintaining required financial documentation and assisting with the preparation of requested records.
•    Reviews payroll and financial reports to identify potential account coding discrepancies and assists with necessary corrections through established procedures.
•    Prepares and maintains documentation associated with financial transactions, accounting adjustments, and grant expenditures.
•    Serves as a departmental contact regarding routine Title I fiscal matters and communicates with appropriate CCPS departments to resolve financial questions.
•    Maintains organized and accurate electronic and physical records in accordance with applicable recordkeeping requirements.
•    Prepares confidential correspondence, reports, spreadsheets, and other administrative documents.
•    Develops and maintains databases and spreadsheets to support fiscal monitoring and program administration.
•    Prepares and maintains records of departmental meetings and related activities.
•    Supports the preparation, organization, and filing of required Title I financial and administrative documentation.
•    Maintains regular on-time attendance.
•    Performs other related duties as assigned.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS
The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County Public School system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.