Partnership & Finance Officer - National Post - Lebanon - Beirut (Subject to Funding Confirmation)

Job Profile

Under the guidance and direct supervision of the Finance Manager, the Partnership & Finance Officer will work closely with the RI Lebanon finance, program and awards teams to ensure accurate, timely and compliant financial management of local partner and Primary Health Care Center (PHCC) engagements. The Partnership & Finance Officer is responsible for reviewing local partners' monthly financial reports and the monthly payment packages of PHCCs, for the filing and archiving of partner and PHCC documentation, for data entry in RI's accounting system (NetSuite), and for supporting other finance duties as required.

Key responsibilities 

Responsibilities:

• Review the monthly financial reports and supporting documentation submitted by local partners, ensuring documents are complete and adequate, reconciled with the partner's general ledger and financial report, and that expenses are in line with the approved budget narrative and charged to relevant, existing budget lines.
• Follow up with partners on queries, missing documents and corrections, and track the status of reports and clarifications until closure.
• Review the monthly payment packages and supporting documents of RI Primary Health Care Centers (PHCCs), ensuring all documents are adequate and consistent with the signed agreements between RI and the PHCCs.
• Prepare and process partner and PHCC payment requests and track payments made against agreements and approved budgets.
• Maintain trackers of partner and PHCC financial reports, payments, advances and outstanding balances, and prepare periodic summaries for the Finance Manager.
• Assist the Finance Manager in conducting regular financial spot checks on partner financial reports and in following up on the implementation of recommendations.
• File and archive, in hard and soft copy, all supporting documents of partner and PHCC transactions and monthly financial reports, in line with RI policy and donor requirements, ensuring the archive is organized and retrievable.
• Scan documents and upload them to RI's accounting system (NetSuite) on a daily basis, ensuring that all transactions have proper backup documentation by the end of each month.
• Perform accurate and timely data entry of partner and PHCC transactions, accruals and payments in NetSuite and in finance trackers, in line with the Finance Coordinator's guidance, and contribute to month-end reporting.
• Assist the Finance Manager in preparing field office financial documents for external and internal audits, including samples of transactional documentation, reports, manuals and SOPs.
• Support the maintenance of partner financial records and compliance with RI finance policies, procedures and donor regulations.
• Report to the Finance Manager and coordinate with other staff within the RI-Lebanon office as necessary to implement required tasks.
• Perform other finance duties as needed.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. 

Equal Employment Opportunity

Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Relief International (RI) is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to RI’s Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.