Assistant Facility Manager

• →Operations Management Support daily building operations including cleaning, HVAC, electrical, and plumbing systems. Assist in developing and implementing standard operating procedures for facility maintenance and emergency response protocols.
• →Vendor and Contractor Oversight Assist in managing relationships with service providers, contractors, and suppliers. Support procurement processes, vendor performance evaluations, and contract administration. Coordinate scheduled maintenance activities, using the CMMS system, and ensure work quality meets established standards.
• →Compliance and Safety Help maintain compliance with national regulations, fire safety codes, and workplace safety requirements. Support health and safety audits, risk assessments, and incident reporting procedures. Ensure adherence to environmental sustainability initiatives and green building standards.
• →Client Relations Provide responsive support to client inquiries and service requests. Assist in coordinating tenant improvements and space modifications. Support move-in/move-out activities and maintain positive client relationships to enhance satisfaction.
• →Administrative Functions Maintain accurate facility documentation, including maintenance records, vendor contracts, and compliance certificates. Assist with budget monitoring, expense tracking, and monthly reporting. Support opex project planning and implementation.

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or related field preferred.
• 2-4 years of experience in facilities management, property management, or building operations.
• Knowledge of building codes, regulations, and industry best practices.
• Strong communication skills.

• Familiarity with building management systems, maintenance management software, and Google office suite applications.
• Understanding of MEP (mechanical, electrical, plumbing) systems and preventive maintenance principles.
• Knowledge of sustainability practices and energy management concepts.

• Strong problem-solving abilities and attention to detail.
• Excellent organizational and time management skills.
• Ability to work collaboratively with diverse teams and stakeholders.
• Customer service orientation with professional communication skills.
• Flexibility to respond to emergency situations outside standard business hours if and when required.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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