Alumni Engagement Specialist

• You will ensure alumni data is as accurate as possible and reflects timely updates captured through events and AE staff visits.

• You will convene regular meetings with individual alumni engagement staff to discuss collateral and strategy needs for short/long term alumni activity.

• You will manage communications with individual or small groups of alumni, including drafting and editing correspondence, preparing letters and cards of appreciation or sympathy and other personal communication.

• You will staff alumni and donor events, engaging with alumni, prospective donors, and other guests and to ensure a welcoming, thoughtful experience.

• You will coordinate event and program logistics, including meeting space and electronic equipment reservations, catering requests, and preparation of event briefs, in partnership with Special Events colleagues as appropriate.

• You will coordinate across departments and with third-party vendors to ensure events are well-executed and support engagement and stewardship goals.

• You're able to take initiative and be self-directed, with a high level of accountability.

• Your strong project management and organizational skills give you the ability to independently manage and prioritize multiple projects and tasks, meet deadlines, and adjust as necessary.

• You're able to collaborate professionally, diplomatically and productively with contacts at all levels, including OHSUF colleagues, University staff, alumni, donors, volunteers and vendors.

• You're hospitality-minded and eager to understand and meet the needs of stakeholders.

• You're compassionate and culturally-responsive, with the ability to partner and communicate with internal and external stakeholders from diverse backgrounds and lived experiences, including students, faculty and alumni.

• 3+ years’ experience in an administrative support role

• Experience supporting a senior staff member or executive preferred

• Non-profit, foundation, and/or university experience preferred

• Experience with Salesforce Affinaquest or another donor database preferred

• Experience with Asana or similar project management platform preferred

• We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.

• Fast-paced office and external event environment with frequent interruptions of work flow

• Physical setup and take down of events with prolonged periods of standing: ability to move up to 40lbs

• Occasional hours outside of normal work hours for meetings, events or programs

• Travel within the Portland metropolitan area will be necessary

Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.

Every relationship we cultivate, every gift we secure, every action we take advances OHSU’s mission for excellence in education, research and scholarship, clinical practice and community service.

Alignment

Compassion

Equity

Integrity

Collaboration

Impact

If you require support or reasonable accommodation during the application or recruitment process, please submit a request through our Accommodation Request Form.

The OHSU Foundation is committed to being an equal opportunity, affirmative action organization. In keeping with our beliefs and values, no applicant will face discrimination or harassment on the basis of any protected class status, including color, age, current or future military status, disability (physical or mental), gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status, or any other status protected by law.

The OHSU Foundation, as required by law, is making available a copy of Employee Rights and Responsibilities under the Family and Medical Leave Act.

The OHSU Foundation participates in E-Verify. By law we are required to make available the Notice of E-Verify Participation and the Right to Work.