Administrative Analyst and Classroom Scheduler for Academic Affairs (Administrative Analyst/Specialist Exempt I)

Are you an experienced administrative professional who enjoys analyzing complex processes, coordinating competing priorities, and supporting academic operations? San Diego State University’s Fowler College of Business is seeking an Administrative Analyst and Classroom Scheduler for Academic Affairs to support the daily operations of the College’s centralized academic affairs function. Reporting to the Associate Dean for Academic Affairs, the Administrative Analyst for Academic Affairs works with faculty, department chairs, college committees, administrators, and university offices to ensure academic affairs processes are well-coordinated, compliant, and completed according to established timelines.

The Administrative Analyst for Academic Affairs serves as a process manager and principal liaison for key academic affairs activities, including faculty appointments and workload, class scheduling, curriculum management, faculty development, accreditation documentation, and new program development. The position independently interprets and applies university and CSU policies and procedures, establishes workflows and deadlines, analyzes operational and fiscal data, and prepares reports and recommendations to improve academic affairs processes.

The Administrative Analyst for Academic Affairs offers the opportunity to make a broad administrative impact across the College’s five academic departments and associated centers. The Analyst also provides lead work direction and training to department staff, maintains important college policy and data files, and serves as a knowledgeable resource to faculty, staff, chairs, and administrators on academic affairs processes and requirements.

• →Faculty Workload: Coordinate faculty appointment, evaluation, leave, retirement, assigned time, workload, and lecturer contract processes; monitor compliance with policies, timelines, and contractual requirements; and maintain accurate records and reports.
• →Class Scheduling: Manage Fall, Spring, and Summer class schedule development; analyze enrollment history, student demand, room availability, FTES projections, and budget impacts; and recommend schedule changes to address conflicts and operational needs.
• →Curriculum Management: Coordinate curriculum processes, track proposals through college and university committees, administer Curriculog workflows, and support the preparation of catalog and Special Topics course information.
• →Process Analysis: Collect and analyze operational, workload, enrollment, and fiscal data; prepare reports and projections; and develop recommendations related to the design, implementation, evaluation, and continuous improvement of academic affairs processes.
• →Policy Administration: Maintain the College Policy File, research and interpret university, college, and department policies, communicate policy updates, and identify needed revisions in response to changes in bargaining agreements or other requirements.
• →Faculty Development: Support faculty development and grant-related processes by coordinating required documentation, communicating award decisions, and providing analytical support to the Faculty Development Committee and Resource Management.
• →Accreditation Support: Coordinate with academic departments to maintain documentation demonstrating compliance with accreditation and re-accreditation standards.
• →Liaison and Training: Serve as the College’s liaison to Faculty Advancement, Enrollment Services, Analytic Studies and Institutional Research, and other university offices; train department staff; and provide lead work direction to the Administrative Coordinator for Academic Affairs.

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego, after an initial 6 month training period.

The Fowler College of Business Dean’s Office supports the instructional, research, and administrative operations of the College’s five academic departments and associated centers. The Office coordinates academic affairs processes, including faculty personnel actions, class scheduling, curriculum management, faculty development, accreditation documentation, and related operational functions in support of the College’s instructional mission.

For more information regarding the Fowler College of Business, click here.

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Experience in scheduling in an academic setting, with the ability to communicate with staff, faculty, and department chairs.
• Coordinating with faculty to facilitate proper classroom designations for students.
• Thorough knowledge of CSU and SDSU academic affairs policies and procedures. Ability to learn, interpret and apply a wide variety of policies and procedures relating to and impacting the academic affairs function within a College and academic department setting.
• Abilities to initiate, organize, and plan work and projects including handling multiple priorities and working under deadline pressures. Ability to make independent decisions, exercise sound judgment and follow through on complex assignments without supervision. Must be well-organized and detail- oriented with experience in managing and improving complex processes.
• Ability to establish and maintain effective, professional working relationships within and outside the work group and serve as a liaison and resource person for the Dean's Office with faculty, departments and other on-campus units.
• Knowledge of basic methods and procedures for research, including use of the Internet, and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to compile, write, and present reports related to academic affairs programs and administrative processes.
• Thorough knowledge of English grammar, spelling and punctuation; thorough knowledge of office methods, procedures and practices.
• Ability to maintain confidentiality and exercise discretion in all matters.
• Proficient in the use of Microsoft Word and Excel on a PC. Experience and knowledge in the application of computer databases and presentation programs. Knowledge of AdAstra software. Knowledge of my.SDSU.
• Ability to prepare and deliver presentations to small groups. Experience and knowledge in the use of presentation software for the design and delivery of presentations.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

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At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.