Communications Specialist - Pittsburgh, PA

The Office of Communications and Strategic Initiatives is the central communications team for the University of Pittsburgh’s Finance & Operations division, which provides the financial, business, and operational services that keep the University running.


The office leads communications for the Executive Senior Vice Chancellor and for F&O as a whole. Its work includes executive and financial communications, internal communications to F&O staff, marketing for F&O services, and management of the division’s websites and digital channels. The team also leads special projects that span F&O units. It is a small, collaborative team that turns complex financial and operational information into clear, timely communication for University leaders, faculty, staff, and students.
 

This position will focus mainly on Financial Operations, which oversees the University’s spending policies and processes, accounting, and compliance, including tax withholding and reporting. Financial Operations serves faculty, staff, students, department administrators, and suppliers across all Pitt campuses through three main areas:


•    Purchase, Pay & Travel: the combined website and customer service resource for Purchasing Services, Payment Processing & Compliance, and Strategic Sourcing & PantherExpress System Solutions, including the PantherExpress purchasing system and the Concur travel and expense tool
•    Payroll: pays University employees and handles payroll-related accounting, taxes, and audits, along with employee self-service through PittWorx
•    Financial Record Services: processes journal entries in PRISM, supports departments in reconciling their reports, handles salary cost transfers and new account requests, and manages the financial records retention schedule


We welcome you to Finance & Operations, invite you to get to know our leadership team, and learn about our mission, vision, and values. For more information about F&O, please visit our website at financeoperations.pitt.edu. 
 

Job Summary
Develops moderately complex web and print content and marketing. Acts as strategic contributor for communications team and creates marketing materials for marketing team. Attends meetings designed for content planning and development. Ensures consistent messaging and maintains University brand and style.

Essential Functions 
Writes clear, user-friendly communications that explain financial policies, systems, and process changes to University audiences. 
Manages content on Financial Operations websites and supports website remediation work.
Developed communications for system launches, policy updates, and deadlines, such as payroll, tax, and fiscal year-end.
Partners with Financial Operations leaders and customer service teams to anticipate common questions and reduce confusion. 
Physical Effort 
Moderate physical effort - sitting, standing, traveling around campus, lifting (up to 35 pounds), carrying, reaching, pushing, and pulling

 
The University of Pittsburgh is an equal opportunity employer / disability / veteran.

 
Assignment Category Full-time regular
Bargaining Unit Eligibility This position is bargaining unit eligible
Job Classification Staff.Communications Specialist III
Job Family Communications & Marketing
Job Sub-Family Communications
Campus Pittsburgh
Minimum Education Level Required Bachelor's Degree
Minimum Years of Experience Required 2
Will this position accept substitution in lieu of education or experience? No
Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter, Writing Sample
Optional Documents Not Applicable