Contract Services Coordinator

The University of Southern California (USC) Department of Facilities Planning & Management (FPM) is seeking a Contract Services Coordinator to join its team.

The Contract Services Coordinator assists with planning and coordinating assigned service contracts. Reviews contract agreements to ensure contracted services are provided. Assesses service quality to ensure compliance with university policies and procedures, state and federal laws and regulations, and contract specifications. Administers, extends, negotiates, and terminates standard contracts.

The Contract Services Coordinator:

• Prepares contract documents, amendments, and other documents related to specific projects or services for the department. Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.
• Routes documents for internal approval and external signature. Ensures routing approvals and executed documents are uploaded to the department’s project management information system and properly distributed. Reviews contract request documentation for completeness. Reviews certificates of insurance to verify compliance with contract requirements.
• Communicates with project managers, consultants, architects, and contractors to obtain necessary information to create contract documents. Assists new vendors with procurement process requirements. Liaises with customers to discuss and address service issues. Identifies possible impacts or outcomes and presents recommendations.
• Maintains contract logs and tracks master agreement expiration dates. Issues amendments to extend contract documents. Develops and maintains an internal database system to monitor and track contract services activity and information. Maintains statistical information regarding contract services and generates reports, as needed.
• Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold the principles of the USC Code of Ethics.

• The salary range for this position is $ 46.00 - 49.00 per hour. When extending an offer of employment, the University of Southern California considers factors such as, but not limited to, the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

5 years of combined experience/education as a substitute for minimum work experience Ability to comprehend contract language.

Experience in facilities maintenance and contract administration. Demonstrated skill and ability to draft requests for proposals and contractual agreements from standard, existing university contracts.

Customer service experience. Proficiency with relevant scanning/imaging applications (e.g., Adobe Acrobat Pro).

Excellent written and oral communication skills.  

• Notice of Non-discrimination
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• Digital Accessibility

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