Facilities Operations Coordinator

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

• Verifies with vendors, facilities supervisor, facilities manager, and facilities director that all service requests and PMs are completed to satisfaction before payment and filing of documentation.

• Maintains and updates all departmental forms for the Facilities Director’s departments.

• Reviews monthly corrective and preventative maintenance work orders from asset management.

• Serves as the department point of contact for all the Facilities Director’s departments when they are not able to contact a technician.

• Pulls information and enters data pertaining to areas of responsibility on reports for all the Facilities Director’s departments in spreadsheet and/or presentation format (Excel / PowerPoint).

• Maintains the keys and “vendor/visitor” badge management system for all the Facilities Director’s departments new hires and vendors.

• Acts as the “timekeeper” for all departments under the Facilities Director.

• Processes all departmental and capital invoices for the Facilities Director’s departments.

• Interacts with vendors and resolves problem invoice issues.

• Coordinates purchases of all office supplies and equipment for the Facilities Director’s departments.

• Assists with any new location’s setup needs.

• Performs other duties as assigned.

• High proficiency in Microsoft Office applications. [Required]

• Strong computer skills and experience. [Required]

• Independent thinker. [Required]

• Capable of problem resolution and analytical thinking. [Required]

• Able to communicate effectively and professionally. [Required]

• General secretarial skills including typing, math proficiency, and organizational skills. [Required]

• People oriented. [Required]

• Excellent telephone skills. [Required]

• Ability to multitask and manage competing time-sensitive interests. [Required]

• Creation of professional business documents, minutes, agendas, presentations, and spreadsheets. [Required]

• Actively manage multiple professionals’ calendars [Required]

• High School Grad or Equiv [Required]

• N/A

• Previous experience in a medical facility and understanding of facilities medical terminology. [Required]

• Previous experience in areas of responsibility [Required]

• N/A

• N/A

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:
https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.