Associate Director of Business Operations, Investments, and Trusts

The American Friends Service Committee is a Quaker religious organization that promotes lasting peace with justice, as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of many backgrounds, we nurture the seeds of change and respect for human life that transform social relations and systems.

• →Serve as a member of the Finance Leadership Team.
• →Manage multiple banking and investment firm relationships of the AFSC. Monitor daily cash and treasury positions of the central accounts and the allocation of short-term and long-term investments.
• →Administer online banking systems used by AFSC staff. Maintain database of bank accounts and current list of signatories. Support applications for new accounts and requests to close accounts. Support annual FBAR filings and adherence to OFAC regulations.
• →Direct the trust operations of the AFSC, including investment activity reporting and financial accounting of endowments, planned giving assets, and other investments.
• →Prepare monthly cash flow statements and review with the CFO. Monitor cashflows trends and with the CFO, maintain adequate cash flow for operations.
• →Train, supervise and lead professional development of trust account staff including the Senior Trust Accountant.
• →Develop new trust reporting, financial reporting, and accounting systems and procedures as required.
• →Integrate all Trust, Banking, and Investment Management processes into the organization’s financial system (Microsoft BC 365) and generate reports for all interested parties including auditors.
• →In consultation with investment advisors and Investment Sub Committee, develop and implement strategies for AFSC’s investment portfolios via asset allocation, manager selection, and performance measurement. Serve as liaison to investment managers. Monitor the managers’ compliance with AFSC’s investment policies.
• →Work closely with CFO and Investment Sub Committee and Stewardship Committee, and Board of Directors to evaluate and negotiate manager fees. Monitor compliance and provide periodic reports regarding adherence with the socially responsible investment (SRI) policy; Under the direction and the guidance of the Investment Sub Committee and CFO, responsible for hiring and maintaining relationships with other investment related service providers, such as proxy voting, SRI analysis, and commission recapture.
• →Support Investment Sub Committee as staff representative.
• →Work closely with the CFO to direct AFSC’s risk management (insurance) operations through vendor selection (including periodic competitive bidding) and policy renewals, filing claims, reviewing claim loss data, maintaining lists of insured property, and allocating premiums. Interpret and explain insurance coverage to AFSC staff. Serve as liaison with brokers and insurance companies.
• →Oversee the AFSC’s compliance with all state agency filings related to tax exemption, charitable solicitation, charitable gift annuity, and foreign corporation registrations. Maintain a current database of agencies, contact information, filing requirements, filing deadlines, certifications, expiration and renewal dates, etc.

• →Prepare cash flow statement and footnotes for annual audit. Support audit for investments, endowment, planned giving, and other aspects of the AFSC’s audit.
• →Work with CFO to deliver and support consolidated financial statements and notes thereon.
• →Oversee federal, state, municipal, and county registration processes. Support regional and area legal compliance matters. Maintain up to date AFSC compliance and registration files, filings requirements, deadlines and renewal dates.
• →Work in collaboration with the Advancements team and Planned Giving staff in ensuring compliance with all industry, State, and Federal requirements on structured and planned giving vehicles. Be a liaison between Planned Giving and Finance.
• →Work closely with the CFO and other members of the various leadership reams, as appropriate to oversee the selection of major national vendors, negotiate contracts and ensuring the best possible cost structures and service quality and support as well as compliance with AFSC Affirmative Action policies.
• →Perform special projects as assigned by the Chief Financial Officer in the areas of budgeting, business and financial analysis, financial reporting, and AFSC financial policies.
• →Supervise and Direct the Senior Accountant, Accounts Receivable and Trust staff, a team of approximately 7-10 members.
• →Serve as an authorized Check Request and back up check signer for AFSC.
• →Regular attendance and punctuality are required.
• →Operates safely in all conditions and follows policies and procedures.
• →Other duties and projects assigned.

• →Education: Bachelor’s degree, preferably in business or management or equivalent experience is required. MBA is encouraged but not required. Financial Planning experience or qualification (CFP) is highly desirable.
• →Experience: a minimum of five years’ experience in business environment.
• →In addition, five more years’ experience in fund management and/or trust funds.
• →Experience working with banking relationships, money managers and investment firms.
• →Ability to work in the evenings and/or weekends, albeit minimally, and to travel, as
• →Ability to work effectively independently and within a team environment.
• →Experience with standard Microsoft Office and related technology.
• →Must be capable of working under tight time constraints in a high-volume environment with multiple priorities.
• →Understanding of and commitment to the principles, concerns, and considerations, of AFSC in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities. Demonstrated ability to work and communicate with diverse staff.
• →Commitment to Quaker values and testimonies. Understanding of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
• →Respect for and sensitivity to cultural, ethnic, racial, gender and religious diversity and familiarity with non-violent approaches to problem solving.
• →Ability to organize, plan and prioritize multiple tasks and meet deadlines.
• →Understanding of and commitment to the principles, concerns, and considerations of AFSC regarding issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.

 PHYSICAL DEMANDS
The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 COMPENSATION
The AFSC offers a competitive Total Rewards package.  This position is Salary Family: Finance, Job Code: Associate Director, Minimum Starting Salary $90,000-$120,000. Comprehensive medical and hospitalization plan; term life, STD & LTD, defined benefit pension plan, 403b match, plus other benefits including vacation, PTO, sabbaticals, extended leaves, holidays, participation in unemployment and worker’s compensation and social security.

The American Friends Service Committee is an Equal Opportunity Employer that values diversity within our organization. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, gender identity, sexual orientation or disability.

AFSC’s Central Office and some of its offices in the U.S. are unionized workplaces. This position is not represented.

AFSC maintains a deep commitment to a mandate of care for our staff and communities.  The American Friends Service Committee is a smoke-free workplace. 

ACKNOWLEDGEMENT
This position is an at-will employment, meaning that the employment relationship can be terminated by either the employer or the employee at any time, for any reason, with or without notice. In addition, position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the organization. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.