Project Administrator, Data Strategy

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.  The College has more than 95,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

1.     Project Coordination and Administration (70%)

• →Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.  
• →Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.  
• →Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.  
• →Track participant engagement, agreements, required documentation, milestones, and other project requirements.  
• →Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders.  
• →Support project governance and maintain accurate, organized records in accordance with established documentation standards. 
  
  

2.     Executive and Operational Support (30%)

• →Manage senior leadership calendars, scheduling priorities, travel arrangements, and meeting logistics.  
• →Coordinate executive meetings and activities involving internal and external stakeholders, including agendas, materials, facilities, and follow-up.  
• →Support operational workflows, including vendor documentation, invoices, approvals, expense reporting, and reimbursements.  
• →Maintain confidential records and communications and provide timely administrative support for Data Strategy leadership and team operations. 
• →Prepare and process expense reports and reimbursements with complete supporting documentation and timely follow-through. 

• Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.
  
  
• At least 3-5+ years of relevant work experience required, specifically in project coordination and operational support.
  
  
• Proven track record with successfully managing multiple priorities and engaging professionally with stakeholders and customers of all levels.
  
  
• Experience providing executive level and team support is strongly preferred.
  
  
• Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint).

Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year
• Tuition Reimbursement
• Medical—comprehensive coverage through BlueCross BlueShield
• Dental, Vision, and Prescription drug program
• 403(b) Matching Program
• Pension Plan
• Flexible Spending Medical/Dependent Care
• Employee Assistance Program
• Short Term/Long Term Disability
• Life Insurance
• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.