Administrative Professional

EW Grobbel is a family food company that was established in 1883. Headquartered in Detroit's historic Eastern Market, EW Grobbel specializes in whole-muscle meat proteins and pickle products. We are best known as "America’s Oldest Corned Beef Specialist". We supply our products to thousands of locations around the United States.  At EW Grobbel, we have proudly delivered high-quality food for 140 years. Recognized as one of Crain’s “50 Fastest Growing Companies in Detroit,” we are poised to become a national powerhouse. 

The Administrative Professional ensures the efficient operation of their assigned department. The ideal candidate will be highly organized, proactive, detail-oriented, and adept at managing multiple tasks simultaneously, exercising sound judgment, and maintaining confidentiality.

• Manage and maintain executive or departmental calendars, including scheduling meetings, appointments, and travel.
• Coordinate and prepare for meetings, including booking rooms, organizing necessary equipment, setting up virtual calls, and distributing agendas and materials.
• Serve as the primary point of contact for internal and external communications within a department, including screening and directing phone calls, emails, and physical correspondence.
• Maintain and organize physical and electronic filing systems, ensuring all documentation is easily accessible and secure.

• Process invoices and expense reports, ensuring compliance with company policies.
• Manage office supplies inventory, placing orders and ensuring cost-effective purchasing.
• Coordinate vendor relations and manage office equipment maintenance contracts.

• Assist in the preparation of reports, presentations (e.g., using PowerPoint), and data summaries (e.g., using Excel).
• Coordinate and manage company events, meetings, and team building activities.
• Undertake special projects assigned by the supervisor or leadership team.

• Greet and direct visitors in a professional and courteous manner.
• Handle confidential information with discretion and integrity.
• Ensure the office environment is presentable, organized, and functional.
• Handle reasonable, job-related personal or confidential tasks for the department, exercising extreme discretion and judgment.
• Manage the integrity of the department's core data files, spreadsheets, and databases, ensuring accuracy and version control.
• Monitor and track departmental deadlines for regulatory filings or internal compliance checkpoints, notifying team members of upcoming due dates.

• Experience in an administrative support role, executive assistant role, or similar capacity.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Proficiency in typing and data entry skills.
• Exceptional time management skills and strong written and verbal communication skills.
• Ability to work independently and collaboratively while maintaining professionalism.
• Experience with NetSuite or Airtable preferred.
• Knowledge of basic bookkeeping or accounting principles preferred.
• Experience supporting multiple Executives or teams preferred.
• High School diploma or equivalent required. Associate or bachelor’s degree preferred.