OPERATIONS & FACILITIES MANAGER: Catholic High School

The Operations & Facilities Manager is responsible for the effective management of the physical plant, facilities, safety, security, maintenance, grounds, and day-to-day operational needs of Moore Catholic HS.

Working in close partnership with the Principal and members of the administrative team, the Operations & Facilities Manager ensures that the school campus is safe, clean, functional, welcoming, well-maintained, financially responsible, and supportive of the Catholic mission of the school.

The successful candidate will bring a strong service orientation and understand that facilities management in a Catholic school is more than maintaining buildings. The physical environment should support the school's mission of forming students intellectually, spiritually, morally, and personally.

The Operations & Facilities Manager is expected to demonstrate professionalism, integrity, stewardship, respect for the dignity of every person, and a commitment to the Catholic identity and mission of the school.

The Operations & Facilities Manager works closely with:

• President/Principal
• Vice Principal(s)
• Accountant
• Director of Campus Ministry
• Athletic Director
• Director of Development
• Director of Admissions
• Faculty and staff
• School safety/emergency response personnel
• Archdiocesan representatives
• Board or facilities committee, as appropriate

The position will regularly coordinate with outside contractors, utility providers, municipal agencies, fire and safety officials, insurance representatives, architects, engineers, and construction professionals.

1. → Facilities & Physical Plant

• →Manage the daily operation and maintenance of all school buildings, grounds, athletic facilities, parking areas, and physical infrastructure.
• →Establish and maintain a comprehensive preventive maintenance program.
• →Conduct regular inspections of facilities and identify potential safety, maintenance, and capital needs.
• →Coordinate repairs, preventive maintenance, emergency response, and facility improvements.
• →Maintain accurate records of equipment, warranties, inspections, repairs, and maintenance schedules.
• →Develop annual and multi-year facilities improvement plans.
• →Work with the Principal and Business Office to establish capital priorities.

1. → Catholic Campus & Liturgical Support

The Operations & Facilities Manager will recognize the unique needs of a Catholic school campus.

Responsibilities include:

• →Ensure the chapel, church, prayer spaces, and areas used for Mass and liturgical celebrations are properly prepared and maintained.
• →Coordinate facilities support for Masses, prayer services, retreats, Holy Days, graduation, and other religious celebrations.
• →Work collaboratively with the chaplain, campus minister, and school administration.
• →Ensure that the physical environment communicates dignity, reverence, hospitality, and respect for the Catholic identity of the school.
• →Support appropriate use and care of religious artwork, furnishings, liturgical equipment, and sacred spaces.

1. → Safety, Security & Emergency Preparedness

• →Maintain a safe environment for students, faculty, staff, visitors, and guests.
• →Coordinate fire drills, emergency drills, evacuation procedures, lockdown procedures, and other required safety exercises.
• →Maintain emergency preparedness plans in collaboration with school leadership.
• →Coordinate required inspections and safety certifications.
• →Monitor access-control systems, keys, cameras, alarms, and building security.
• →Establish procedures for opening and closing the campus.
• →Coordinate with police, fire, emergency management, and other public safety agencies as appropriate.
• →Identify and promptly address potential hazards.

1. → Custodial & Grounds Operations

• →Oversee custodial services and establish clear standards for cleanliness and sanitation.
• →Develop custodial schedules and procedures.
• →Monitor the condition of classrooms, restrooms, offices, common areas, athletic spaces, and outdoor facilities.
• →Coordinate landscaping, snow and ice removal, pest control, waste removal, and other grounds services.
• →Ensure the campus presents a clean, welcoming, and professional appearance.

1. → Vendor & Contractor Management

• →Identify and evaluate qualified vendors and contractors.
• →Obtain and compare competitive bids when appropriate.
• →Negotiate service agreements within established authority.
• →Verify contractor insurance and required documentation.
• →Monitor contractor performance, workmanship, timelines, and costs.
• →Review invoices before submission for payment.
• →Maintain positive and professional relationships with vendors while protecting the school's interests.

1. → Budget & Financial Stewardship

• →Assist in developing the annual operations and facilities budget.
• →Monitor facilities-related expenditures.
• →Track utility, maintenance, repair, custodial, security, and service costs.
• →Identify opportunities to reduce costs without compromising safety or quality.
• →Maintain appropriate purchasing controls.
• →Provide regular budget and facilities reports to the Principal and Business Office.
• →Assist with long-range capital planning.

1. → Event & School Community Support

Provide operational support for:

• →School Masses and prayer services
• →Open houses
• →Parent events
• →Athletic competitions
• →School performances
• →Concerts
• →Graduation
• →Alumni events
• →Fundraising events
• →Retreats
• →Faculty/staff events

Responsibilities may include room setup, furniture movement, custodial coverage, security, parking, building access, event cleanup, and emergency preparedness.

Performance should be reviewed annually using objective measures. Suggested KPIs include:

1. Preventive Maintenance

• At least 95% of scheduled preventive maintenance tasks completed on time annually.
• Maintain documented preventive maintenance schedules for all major building systems.

1. Work Orders

• Acknowledge routine work orders within one business day.
• Complete or appropriately assign 90% of routine work orders within five business days, unless parts, contractors, or specialized services cause delays.
• Emergency facility issues receive immediate attention.

1. Safety & Compliance

• 100% completion of required inspections, certifications, and safety drills.
• Correct identified safety deficiencies within established deadlines.
• Maintain current documentation for fire, safety, building, insurance, and regulatory requirements.

1. Emergency Preparedness

• Review emergency procedures at least annually.
• Complete all required drills on schedule.
• Document drill results and corrective actions.
• Address identified deficiencies within established timelines.

1. Budget Management

• Manage the facilities operating budget within the approved annual budget, absent approved exceptions.
• Provide monthly or quarterly budget updates.
• Identify at least 3 meaningful cost-saving or efficiency opportunities annually.

1. Vendor Management

• Maintain current contracts, certificates of insurance, and vendor documentation.
• Conduct documented annual evaluations of major service providers.
• Address recurring vendor performance issues promptly.
• Obtain competitive proposals for major projects consistent with school purchasing policies.

1. Campus Appearance

• Conduct documented monthly campus inspections.
• Maintain agreed-upon cleanliness and appearance standards.
• Address significant deficiencies within established timelines.

1. Capital Projects

• Complete assigned projects within approved scope, budget, and timeline, recognizing circumstances outside the manager's control.
• Provide regular project updates to school leadership.
• Maintain appropriate documentation for projects, warranties, permits, and final inspections.

1. Customer Service

• Respond professionally and promptly to facilities concerns.
• Conduct an annual internal customer-service survey or feedback process.
• Establish measurable improvement goals based on survey results.

1. Mission & Professional Conduct

• Demonstrate professionalism, integrity, respect, confidentiality, stewardship, and service in interactions with students, families, faculty, staff, clergy, vendors, and the broader school community.
• Participate in appropriate school mission formation and professional development.
• Support the school's Catholic identity through the respectful care of facilities and sacred spaces.

During the first 90 days, the Operations & Facilities Manager will:

• Conduct a comprehensive campus assessment.
• Meet key administrators, staff, vendors, and service providers.
• Review existing maintenance, safety, security, and emergency procedures.
• Review current facilities budget and contracts.
• Identify immediate safety or operational concerns.

• Develop a prioritized facilities improvement plan.
• Establish or refine preventive maintenance schedules.
• Review vendor performance and contracts.
• Establish work-order tracking procedures.
• Review emergency preparedness and building access procedures.

• Present a one-year Facilities & Operations Action Plan to the Principal.
• Present recommended capital priorities.
• Establish annual facilities KPIs.
• Identify immediate cost-saving opportunities.
• Establish regular reporting procedures for leadership.

• Bachelor's degree in facilities management, operations, business administration, construction management, engineering, or related field; equivalent experience may be considered.
• Minimum of 5 years of progressively responsible facilities, operations, maintenance, construction, or property-management experience.
• Demonstrated experience managing vendors, contractors, budgets, and facilities projects.
• Experience supervising employees preferred.
• Strong project-management, organizational, communication, and problem-solving skills.
• Knowledge of building systems, preventive maintenance, safety, security, and emergency preparedness.
• Ability to manage confidential and sensitive information.
• Strong computer skills, including Microsoft Office or equivalent systems.
• Ability to work occasional evenings, weekends, holidays, and emergency call-ins.

• Experience in a Catholic school, independent school, college/university, parish, nonprofit, or similar institutional environment.
• Facilities or construction certification.
• Project-management certification.
• Experience with capital projects.
• Knowledge of school safety and emergency preparedness.
• Familiarity with Catholic liturgical environments and parish/school operations.

The Operations & Facilities Manager is expected to:

• Respect and support the Catholic identity and mission of the school.
• Treat all members of the school community with dignity and respect.
• Demonstrate integrity and responsible stewardship of school resources.
• Maintain a spirit of service and hospitality.
• Respect the sacred nature of spaces used for worship and prayer.
• Support the school in providing an environment where students can learn, grow in faith, and develop as responsible members of the community.
• Participate, as appropriate to the position, in school-wide mission and community activities.

The ideal candidate is a hands-on, service-oriented facilities professional who can balance long-term planning with immediate operational needs.

The successful candidate will be:

The individual should be comfortable moving between strategic planning with the Principal, reviewing a facilities budget with the Business Office, meeting with a contractor, inspecting a mechanical room, responding to an urgent maintenance issue, and supporting a school Mass or major community event.

Moore Catholic HS is committed to providing equal employment opportunities in accordance with applicable law and school/diocesan policies.

Employment is subject to the policies, procedures, and requirements of the Archdiocese, including applicable background screening and child-safety requirements.