Assist World
Assist World3mo ago
USD 800–1100/yr

Executive Virtual Assistant (Healthcare Tech)

PhilippinesPhilippinesRemoteMarketing/SEO/Full-Timemid
OtherExecutive AssistantAdministrative & OfficeExecutive Virtual AssistantAdministration & Office Support
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Quick Summary

Overview

Company Overview We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling.

Technical Tools
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Company Overview

We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role. 

Role Overview

The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.

Core Responsibilities
  • Manage complex calendars for multiple co-founders
  • Schedule meetings
  • Resolve conflicts
  • Build in focus time
  • Coordinate domestic and international travel Flights, hotels, itineraries
  • Last-minute changes and adjustments
  • Draft and manage emails on behalf of executives
  • Maintain inbox organization and prioritization
  • Schedule internal and external meetings
  • Coordinate interview scheduling with candidates and internal stakeholders
  • Ensure timely follow-ups and confirmations
  • Support hiring coordination to ensure a smooth candidate experience
  • Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
  • Create and maintain documents, Google Sheets, and trackers as needed
  • Support light administrative tasks across the organization (≤10% of workload) 
  • Assist with limited personal logistics for the CEO (as needed)
  • Act as a dependable point of support to reduce executive workload
  • 3+ years of experience as an Executive Assistant or Virtual Assistant
  • Proven experience supporting senior leadership or founders
  • Strong calendar and travel coordination skills
  • Excellent written and verbal English communication
  • High reliability, responsiveness, and attention to detail
  • Ability to manage multiple priorities with consistency and follow-through 
  • Google Workspace (Gmail, Google Calendar, Google Docs, Sheets)
  • Slack
  • Zoom
  • Experience coordinating interviews or supporting hiring processes
  • Familiarity with Applicant Tracking Systems (ATS)
  • Experience working in tech or healthcare environments 
  • Executives trust that tasks will be completed accurately and on time
  • Calendars are organized, realistic, and well-managed
  • Travel and scheduling run smoothly with minimal executive involvement
  • Communication is proactive, clear, and consistent
  • Reduced operational friction for leadership

    • Location & Eligibility

    Where is the job
    Philippines
    Remote within one country
    Who can apply
    PH
    Listed under
    Philippines

    Listing Details

    Posted
    January 19, 2026
    First seen
    March 28, 2026
    Last seen
    May 9, 2026

    Posting Health

    Days active
    41
    Repost count
    0
    Trust Level
    49%
    Scored at
    May 9, 2026

    Signal breakdown

    freshnesssource trustcontent trustemployer trust
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    Assist World
    Assist World
    lever
    Employees
    5
    Founded
    2022
    Domain
    assistworld.com
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    Assist WorldExecutive Virtual Assistant (Healthcare Tech)USD 800–1100
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