Business Operations Administrator (Part-Time)

Operations Coordination Prepare and finalize business correspondence, agreements, and internal documents.

• →Track operational action items and deadlines and follow up to keep open items moving.
• →Coordinate scheduling for partner, vendor, and internal meetings as requested.
• →Maintain organized digital filing for finance, contracts, HR, and compliance records.

• Prepare and send monthly invoices to partner practices in QuickBooks Online.
• Confirm that all consumables used during the month are added to each partner practice monthly invoice.
• Manage hearing aid fees due from partner practices to Auris, and confirm each fee is invoiced and collected.
• Track accounts receivable and follow up on past-due balances.
• Record transactions, process vendor bills, and reconcile bank and credit card accounts monthly.
• Collect W-9s from contractors and vendors, prepare year-end 1099 filings, and provide records to the outside CPA.

• Prepare partner agreements, schedules, and Business Associate Agreements from approved templates once a practice has decided to move forward.
• Manage the exchange of drafts and revisions with the practice, track open items, and escalate substantive changes to the Managing Members.
• Route final agreements for signature, file executed copies, and notify the launch team that the agreement is complete.
• Maintain a contract tracker with effective dates, renewal dates, and notice deadlines.

• Complete assigned business-side launch tasks for new partner practices, including agreement completion, billing setup, and partner account records.
• Collect partner information and documents required for contracting and invoicing, and track business launch checklist items to completion.

• Coordinate administrative onboarding and offboarding steps for employees and contractors, including agreements, equipment shipment and recovery, and system access requests.
• Update the professional liability carrier roster for provider additions and separations.
• Maintain confidential personnel and contractor files, and prepare employment verification letters.

• Register Auris as a foreign entity when a remote employee resides in a new state, and establish state withholding and unemployment insurance accounts.
• Maintain a compliance calendar of annual reports, registered agent renewals, and business license deadlines, and file on time.

• Three or more years of experience in business operations, bookkeeping, or office management, preferably in a small or remote company.
• Working knowledge of QuickBooks Online, including reconciliations and invoicing.
• Experience with contract administration and electronic signature platforms.
• Familiarity with state business registration and state tax account setup.
• Strong organization, accuracy, and follow-through, with the ability to manage multiple deadlines independently.
• Proven discretion with confidential employee, financial, and health-related information.
• Clear, professional written communication.

• Experience in a healthcare organization and familiarity with HIPAA.
• Experience with DocuSign, Rippling, and Microsoft 365.
• QuickBooks ProAdvisor certification.

This is a fully remote position. The individual must maintain a private, secure workspace with reliable high-speed internet and be available during standard business hours on a consistent weekly schedule. Hours may increase during partner launches and year-end close.

Submit your resume with 2-3 references, and a brief cover letter describing relevant operations, bookkeeping, and contract administration experience via the link above.

Auris Practice Solutions is an equal opportunity employer.