Project Coordinator

About This Position

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• →Communicates project and/or program information to internal and external customers.
• →Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
• →Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
• →Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
• →Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
• →Coordinates development/reviews construction- or engineering-related contracts, contract documents, and Developer Agreements by reviewing, preparing, and processing project change orders to projects if change orders are appropriate and in compliance, or applying technical quality control review.
• →Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
• →Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies, and procedures.
• →Develops, maintains, and improves City of Austin design and construction standards.
• →Provides technical advice and assistance.

May provide leadership, assign work, evaluate, train, and guide others.

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles, methods, and practices.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences.

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
• Experience may substitute for education up to a maximum of four (4) years.

• Technical Knowledge: Strong familiarity with physical security platforms and manufacturers (e.g., LenelS2, Software House, Avigilon, Milestone, Genetec, Axis Communications). Basic understanding of low-voltage wiring, network topology, and access control hardware components (strikes, maglocks, REX sensors).

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

May require a valid Texas driver's license.

• Project Management Professional (PMP) or Certified associate in project management (CAPM) or the ability to obtain within six (6) months of employment.
• Certified Protection Professional (CPP) or Physical Security Professional (PSP) via ASIS International or the ability to obtain within six (6) months of employment.

• Exceptional organizational habits, clear verbal and written communication, vendor negotiation skills.
• Agility to manage multiple overlapping project schedules simultaneously.
• Ability to identify issues, gather supporting information, and help resolve technical or operational challenges.
• Proficiency with project management software, document management systems, or tools used for tracking project progress and compliance.

This position has been designated as critical for the City of Austin. Critical positions support activities that impact City or department operations. Work can be done at a designated work site or at an alternate work location. Critical employees may be reassigned to another area to provide essential services during extraordinary situations or emergency conditions.

$34.67 - $43.34 per hour

Waller Creek Center (625 E. 10th Street, Austin, Texas 78748)

Monday through Friday, 8:00 am-5:00 pm, with some flexibility based on business needs. Telework, in accordance with policy, may be considered after the employment probationary period.

• A detailed, complete employment application is required. It helps us evaluate your qualifications more effectively and will be used to determine your salary if you are selected for this position.
• Provide each job title and accurate employment dates for all jobs included on the application.
• Your work history should include the specific duties you performed, any supervisory or leadership responsibilities you held, and the equipment and computer software you utilized.
• The City of Austin employment application is an official document; we will not consider incomplete applications.
• A résumé is required but will not substitute for a complete employment application. Incomplete applications will not be considered.
• A cover letter is also required. In the cover letter, candidates should describe, in concise detail, their interest in the position and highlight any prior experience relevant to the role.

We will assess your proficiency in specific competency areas for this job. You must score at least 70% on each assessment. We will assess your skills and competencies before inviting you to an interview.

• We will require verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees). You must provide proof of education from an accredited institution or organization.
• If you are in the military or a veteran, you must provide a copy of your DD-214 before confirming a start date.
• A criminal background investigation is required

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that may conflict with or interfere with their duties and responsibilities to the Department.
• Austin Water will review all secondary employment.
• Employees must submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

This posting may be used to fill additional vacancies that occur within the department.
 

• Applicants will be notified via email about their application status as part of an ongoing effort to increase operational efficiency, promote a green environment, and minimize delays and costs.
• Ensure that the email address and contact information you provide are current, secure, and readily accessible to you. The City of Austin/Austin Water will not be responsible in any way if you do not receive email communications, fail to check your inbox, or fail to respond promptly.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply; however, the posting will close at 11:59 PM the day before the listed date. Complete all application steps, including attachments and submission, before that time.

We also recommend saving or printing a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

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• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.