Operations Coordinator, Scattered Site Housing Program

• Identify suitable apartment for eligible clients. 

• Obtain leases and other required documentation from landlord and prepares lease packages for processing. 

• Submits new leases and/or lease renewal packages for review to Operation Supervisor/Senior Program Manager in a timely manner. 

• Ensures that apartment units are ready prior to occupancy. 

• Schedules and accompanies new clients and current clients, if needed, to apartment viewings. 

• Set up utilities with electric and gas utility companies.  

• Prepare and submit furniture request for new apartment set-up. 

• Prepare new start-up supplies for new incoming clients. 

• Schedule and participate in all clients move ins.  

• Act as liaison between case managers, maintenance workers, and agency’s fiscal department to address various issues i.e., housing plans, maintenance work/repairs, fiscal issues. 

• Submit program’s weekly vacancy report on a weekly basis. 

• Keep track of expiration dates of leases. 

• Process work orders as needed and reviews all signed work orders to ensure work has been done. 

• Reviews all utility bills and submits to agency’s fiscal department on a weekly basis. 

• Investigate clients’ complaints of unpaid utility bills with agency’s fiscal department, case conference with case manager and client if necessary.  

• Conduct program required unit inspections as required by funding source. 

• Maintain accurate records (i.e., furniture, maintenance supplies, food, office stock) on premises and/or in community-based apartments. 

• Input all provided client related services into program’s assigned database- i.e. Client Track, CAPS, etc. 

• Request Emergency Assistance to assist clients in paying clients’ portion of utility bills, if needed. 

• Respond immediately to emergencies and inform supervisor. 

• Participate in administrative and staff meetings as requested. 

• Provide all required information for weekly/monthly/quarterly/annual reports to CAMBA management and/or to funders. 

• Other duties as assigned. 

• Sufficient education and technical expertise: to comprehend written and oral instructions (work orders); basic math to accomplish maintenance tasks; and to document accomplished tasks. 

• Bi-lingual English and Spanish. 

Compensation: $53,045 annually 

Status: Full-time
Benefits: CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays.

CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation.

• Relevant experience, preferably in a mid-sized (250+ employees) organization working with persons with a history of homelessness, mental illness, and/or substance abuse.    

• Good written & verbal communication. 

• Computer literacy in Microsoft Office Suite.