Accounts Payable Specialist

At OSL Retail Services, we believe people are the heart of everything we do, and it is an exciting time to be part of something special! Our momentum is growing, and is fueled by innovation, collaboration, and a shared entrepreneurial spirit that drives real results. Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and passion. Our culture thrives on connection, purpose, and growth. If you’re looking for a place where your talents are valued, your ideas matter, and your career can grow, we’d love to meet you.

We are seeking an Accounts Payable Specialist. Reporting to Senior Financial Analyst, our ideal candidate is responsible for executing day-to-day accounts payable operations in a fast-paced retail and direct sales environment. You will ensure invoices, payments, and financial records are accurately processed, reconciled, and maintained in alignment with company policies and financial controls.

In this role, you maintain accuracy, compliance, and timeliness across all AP activities with overall financial integrity. This role is hands-on and execution-focused, working closely with Finance, Operations, vendors, and internal stakeholders to ensure seamless processing and continuous improvement of AP processes.

• Process high volumes of invoices with accuracy, proper coding and timely entry into accounting systems
• Validate invoices against PO’S, contracts and internal approvals to ensure compliance with policies
• Prepare and process vendor payments (ACH, wires, cheques) in accordance with payment schedules
• Maintain accurate and up-to-date vendor records and account details

• Reconcile vendor statements and resolve discrepancies in a timely manner
• Support month-end close activities, including accruals, reporting, and account reconciliations
• Ensure data accuracy and integrity across AP systems and financial records
• Identify and escalate discrepancies or issues impacting financial accuracy

• Act as the primary point of contact for vendor inquiries related to invoices, payments, and account status
• Liaise with internal stakeholders (Finance, Operations, Procurement) to resolve payment issues
• Build strong working relationships with vendors and internal teams to support timely and accurate processing

• Ensure adherence to internal financial controls, approval workflows, and audit requirements
• Maintain documentation and audit trails for all AP transactions
• Identify risks related to duplicate payments, incorrect coding, or non-compliant invoices and act
• Support internal and external audit requests related to AP transactions

• Identify opportunities to improve AP processes, workflows, and efficiency
• Supporting automation initiatives and system enhancements (e.g. invoice processing tools, ERP improvements)
• Maintain standardized procedures and documentation for AP processes
• Contribute to continuous improvement efforts within the Finance function

• Utilize ERP/accounting systems to manage AP workflows, reporting, and tracking
• Support reporting on AP metrics (e.g., invoice cycle time, aging, outstanding liabilities)
• Assist with data requests and financial reporting as required by Finance leadership

• 3+ years of experience in accounts payable, finance operations, or a related accounting role
• Strong attention to detail with a focus on accuracy and compliance
• Understanding of accounting principles and AP processes (invoice matching, reconciliation, accruals)
• Strong organizational and time management skills with the ability to manage high-volume workloads
• Effective communication and stakeholder management skills
• Proficiency in Microsoft Excel and accounting/ERP systems (e.g., SAP, Oracle, Dynamics)
• Experience with expense or invoice platforms (e.g., Concur) is an asset
• Ability to work independently and in a fast-paced, deadline-driven environment
• Bachelor’s degree or diploma in Accounting, Finance, or a related field preferred