Warehouse & Logistics Manager

The New Construction Warehouse & Logistics Manager is a critical, hands-on leadership role responsible for the central warehouse, material and equipment control, fleet management, and transportation logistics. Supporting large commercial roofing projects across a 13-state territory (Northern Group plus Oregon, currently)—with contracts averaging $1.6 million—this position ensures accurate preparation, timely deliveries, and reliable inventory records. The manager works cross-functionally with project managers, field leadership, purchasing, safety personnel, drivers, and vendors to guarantee each project receives the precise materials and fully operational equipment needed to maintain schedules and profitability.

• Reports To: Directly to the Operations Manager.
• Supervises: Drivers and warehouse staff.
• Site Coordination: Coordinates directly with site managers as required, following general direction established between the Operations Manager and the Warehouse Manager/Coordinator.
• Daily Collaboration: Works daily, as required, with the Purchasing Manager and the Regional Admin Manager and admin staff to align operations.
• Purchasing Authority: Initially, all purchases must be approved by the Regional Admin Manager and the Spec-Division Procurement Manager.

• Inventory Management: Monitor stock levels, track routine project supplies (including Brushman orders), and request reorders before inventory is depleted to prevent project delays.
• Material Handling: Pull, verify, package, and skid materials and equipment for specific jobs. Mark and group items by project for rapid, efficient loading.
• Documentation & Reporting: Process incoming and outgoing material transfers ensuring appropriate job names are recorded.
• Physical Audits: Conduct monthly physical inventory counts in strict coordination with the Operations Manager, who oversees posting the final monthly metrics.
• Facility Standards: Maintain a clean, highly organized, and OSHA-compliant warehouse, organizing materials by product type, manufacturer, and project status for immediate retrieval.

• Driver & Delivery Scheduling: Coordinate incoming deliveries, jobsite deliveries, and pickups. Utilize organizational tools (e.g., Google Calendar) to optimally schedule drivers, equipment routing, and returns.
• Fleet Tracking: Manage fleet operations using the company tracking spreadsheet. Assign trucks, schedule vehicle pick-ups and disposals, run maintenance reports, notify drivers of required actions, and follow up to ensure compliance.
• Regulatory Compliance: Track and schedule annual DOT certifications and inspections for all assigned company trucks and trailers prior to expiration.
• Transfer Control: Prepare packing lists and maintain strict transfer records to establish a clear chain of custody for what was sent, received, returned, or relocated.

• Hands-On Maintenance (Critical): Perform routine equipment checks, oil changes, and minor small engine repairs. Arrange qualified vendor service for major repairs that exceed in-house capabilities.
• Return Processing: Enforce the return policy requiring field teams to provide advance pictures and an itemized list of all returning equipment to facilitate effective turnaround scheduling.
• Operational Readiness: Inspect returning equipment for functionality, verify engine hours to determine maintenance needs, and consult with site managers on required repairs before clearing items for redeployment.

• Standardized Safety Kits: Assemble and maintain safety equipment boxes (utilizing black totes) according to the division’s approved contents list. Always maintain a rolling stock of at least 15 fully assembled boxes.
• Loose Inventory: Track and maintain a small, accessible inventory of individual safety items to accommodate immediate, ad-hoc requests from field crews.
• Safety Protocols: Enforce company safety procedures, secure company assets, and coordinate with the Safety Department on inspections and corrective actions.

• Provide Reliable Job Readiness: Materials, equipment, and safety boxes must be rigorously checked against project requests, prepared on time, and clearly identified prior to dispatch.
• Maintain Traceable Records: The division must be able to accurately identify the real-time location of all materials and equipment, tracking all movements between the warehouse and project sites.
• Keep Inventory Current: Transactions must be recorded promptly, discrepancies investigated, and shortages communicated well before they impact field operations.
• Communicate Proactively: Project teams require timely notices regarding delivery schedules, missing items, damaged goods, or equipment issues.
• Protect Company Assets: All materials and equipment must be securely stored, carefully handled, and fully accounted for during project closeout.

• Experience: Proven experience managing warehouse operations, logistics, construction materials, and heavy equipment. Commercial roofing industry experience is highly preferred.
• Mechanical Aptitude: Strong hands-on mechanical skills with documented capability in small engine repair, preventive maintenance, and troubleshooting.
• Technical Proficiency: Comfort utilizing inventory management systems, scheduling software, spreadsheets, and standard business software.
• Logistics Planning: Strong scheduling and communication skills to juggle multiple simultaneous projects, driver routes, and field requests across a 13-state region.
• Certifications: Experience operating forklifts and material-handling equipment (certification required). Working knowledge of DOT fleet regulations and warehouse OSHA safety practices.
• Physical Capability: Ability to safely perform the physical duties required of a hands-on warehouse environment, including loading and unloading deliveries.