Logistics Manager for Medications and Nutritional Supplies (Nutrition Activity - World Bank) - DRC

The Organization:

Interchurch Medical Assistance (IMA) World Health, a member of Corus International, has been present in the Democratic Republic of Congo (DRC) since 2000. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, Farmers Market Brands, and Cadasta. In Democratic Republic of Congo (DRC), Corus operates under IMA World Health. Our more than 400 employees around the globe are experts in their fields and dedicated to helping the world's most vulnerable people break the cycle of poverty and lead healthy lives.

At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee's specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.

Job Brief:

Position Summary: This position will be an employee of IMA World Health DRC. Actual hiring is contingent upon signed award and donor's approval. Congolese nationals are highly encouraged to apply.

The Logistics Manager for Medications and Nutritional Supplies is responsible for coordinating the identification of commodity requirements, overseeing the packing and shipment of medications and nutritional supplies to project health zone sites, and ensuring the effective warehouse management and storage of project commodities for a large-scale nutrition project designed to reduce chronic malnutrition among children under two and improve nutrition outcomes for pregnant and lactating women. Working through the existing health system, the project will strengthen household practices during the first 1,000 days, community-based nutrition and referral mechanisms, the management and quality of services in health zones and provincial structures, and national nutrition strategies and health-system initiatives. The 2-year project will focus on:

• improving access, utilization, and quality of community essential nutrition practices and health services;
• integrating nutrition into Maternal Neonatal and Child Health services; and
• empowering households by reinforcing community structures and implementing income-generating activities.

The Logistics Manager for Medications and Nutritional Supplies is responsible for overseeing the end-to-end management of medications, nutritional commodities, and related supplies to support project implementation. This includes forecasting commodity needs across project health zones; coordinating procurement with headquarters and suppliers; tracking orders from customs clearance through final delivery; and ensuring compliance with IMA World Health procurement procedures. The role oversees the quantification, assembly, packaging, quality assurance, storage, inventory management, and traceability of commodities in accordance with national (DRC) regulations and international WB standards. Additionally, the Logistics Manager is responsible for providing stakeholders with information on commodity specifications and expiration dates and, in close collaboration with the Nutrition Specialist, coordinating the secure and cost-effective distribution of medications, nutritional commodities, and supplies to project sites. This position also include ability to manage technical direction across the project locations, with minimal management support. The position requires managing, contributing to, and supporting the technical implementation of focused activities and by providing technical inputs into project workplans, budgets, reporting, and monitoring and evaluation in compliance with the requirements and regulations of the award. Duties include organizing and coordinating with the project team, Country Director, consultants, and headquarters Procurement Team.

Technical Delivery Services, Quality and Impact (60%)

• →Develop project health zone-specific forecasts of medication, nutritional commodity, and supply needs, and coordinate with the headquarters procurement team to facilitate timely purchasing.
• →Develop and maintain an order distribution and tracking plan, monitoring the movement of imported products from customs clearance through final delivery to project sites.
• →Coordinate with suppliers to procure medications, nutritional commodities, and related supplies in accordance with IMA World Health's procurement policies and procedures.
• →Participate in the quantification of medications and supplies required for assembly by health zone.
• →Oversee the assembly and packaging of medications, nutritional commodities, and supplies in compliance with national (DRC) regulations and international WHO standards, ensuring adequate shelf life for transportation, storage, and distribution.
• →Provide donors and Provincial Health Divisions (DPSs) with detailed information on the contents, dosage, packaging, and expiration dates of medications, nutritional commodities, and supplies.
• →Ensure quality assurance and quality control of all procured medications, nutritional commodities, and supplies.
• →Manage warehouse operations, including the storage, inventory management, and traceability of medications, nutritional commodities, and supplies.
• →In close coordination with the Nutrition Specialist, organize the secure and cost-effective shipment and distribution of medications, nutritional commodities, and supplies to project sites.
• →Participate in forums that enhance sector knowledge to incorporate into technical activities on the project.
• →Identify and make use of grant opportunities that offer a return on investment (ROI) for the grantee and the donor.
• →Work in partnership with project team, IMA DRC team, PBU Great Lakes and Southern Africa (GLSA), headquarters/regional TBU staff.
• →Track progress of medication and nutrition commodities program targets and deliverables, identifying issues/challenges that need to be addressed, and ensuring that technical reporting requirements are met in line with Project Management Manual as well as complementary tools, policies, and procedures.
• →Provide input into budgeting and forecasting exercises related to technical activities spending within the fiscal year.

Coordination and Collaboration: (25%)

• →Facilitate technical knowledge management learning exchanges for best logistics management local capacity development practices in DRC and success stories.
• →Based on knowledge of the PBU and project portfolio, provide inputs into interdepartmental efforts such as quarterly portfolio reviews, program implementation and learning exchanges (PILE) and program reviews.

• →Manage documentation of IMA's technical capacities based on communication and SBC project achievements in coordination with project team and in collaboration with TBU team.

• →Contribute to the wider work of TBU through active participation in the achievement of the project deliverables, team meetings, TBU community of practice and the development and sharing of technical knowledge and resources.

Data Management, Documentation, and Reporting: (15%)

• →Contribute to defining and monitoring commodities and supplies indicators used to measure the adoption of recommended nutritional practices.
• →Contribute to the quality data reported into the project reporting system, in collaboration with the M&E team.
• →Prepare high quality, timely technical content, including monthly and/or semi-annual performance reports, and other project documents under the guidance of the Project Manager, with support from PBU, headquarters, and TBU, as applicable.
• →Apply knowledge of donor rules and regulations to monitor for technical and M&E compliance for various actions during project start up, implementation, and close out.
• →Ensure data integrity and completeness by maintaining project documentation in electronic databases, as applicable.

• Logistics Assistant

• Bachelor's in pharmacy, health care logistics, nutrition, public health, equivalent field or equivalent combination of education and experience; Master's desired.
• Must have at least 5 years of professional experience in the logistics management, logistics of healthcare products, and nutritional supplements.
• Demonstrated experience in needs assessment, procurement planning, storage, distribution, and consumption tracking.
• Experience working with colleagues in a multicultural, multi-linguistic environment.
• Demonstrated experience managing terms and conditions as well as other international donors (e.g. World Bank, U.S. Department of State, FCDO).
• Proven track record of developing and maintaining strong working relationships with host country counterparts and NGO/FBO/CBO actors.
• Experience working with US-based and international partners and or local (NGO/FBO/CBOs, universities and other technical institutions).

Knowledge, Skills and Abilities

• Have a good knowledge of the inputs used in PCIMA and preventive interventions: ATPE, F-75, F-100, ReSoMal, nutritional supplements, vitamin A, FAF, MNP, and deworming products.
• Be proficient in stock management procedures, inventory, traceability, and the FEFO principle.
• Have experience organizing the distribution of supplies from the BCZs to the ESSs.
• Be able to anticipate and prevent stockouts, overstocking, and product expiration.
• Be proficient in logistics management tools and the storage requirements for health products.
• Strong working knowledge of international donor funding mechanisms (including grants, contracts, and cooperative agreements), preferred.
• Strong knowledge of international procurement best practices.
• Excellent communication and influencing skills to communicate effectively and credibly, both verbally and in writing in French and English.
• Proficiency in Office 365 applications including Word, Excel, SharePoint, and PowerPoint. Experience with Salesforce a plus.
• Ability to work effectively both independently and as part of a team.
• Demonstrated ability to lead technical delivery, coordination of/collaborate on program implementation across multiple teams (between departments, between headquarters and country offices, etc.).
• Experience working in humanitarian, refugee, or emergency settings preferred.

Physical and Mental Requirements

• Ability to and reside travel in project sites located in remote health zones (HZs) - Ilebo, Luebo, Bulape, Mweka, Ndjoko Mpunda, Mutena, and Kakenge - in DRC.
• The physical requirements that may be needed to execute responsibilities may include bending, standing, and walking, etc.
• The mental requirements that are essential to satisfactorily executing the responsibilities outlined in this job description include, but not limited to: learning new tasks, comprehending, and retaining information, completing tasks independently, effectively communicating verbally and in writing, demonstrating proficiency in using computer software to perform assigned tasks.