Office Operations Manager

Democracy Docket is the leading pro-democracy, independent digital media platform dedicated to voting rights and elections in courtrooms and across the country.

• Oversee office facilities, including vendor management, maintenance requests, and coordination with building management
• Maintain office cleanliness, organization, and overall functionality
• Manage office supply inventory and ordering (including kitchen supplies, snacks, and lunch)
• Lead office planning and space management, including reconfigurations, furniture updates, and vendor coordination
• Receive and distribute incoming mail and deliveries; manage outgoing mail

• Manage basic company IT needs, including troubleshooting and software access
• Liaise with external IT vendors and contractors
• Order and maintain office equipment and technology

• Assist with basic accounting functions, including processing checks, issuing and paying invoices
• Provide travel booking support for staff as needed

• Partner with the People & Culture team to foster a welcoming, well-organized office environment
• Participate in onboarding new hires
• Support internal events and company initiatives

• Take on occasional special projects, such as internal events, office moves, and other operational initiatives as needed

• 5+ years of experience managing office operations in a fast-paced, growing company. 
• Strong knowledge of office systems, vendors, and tools that keep operations and basic IT running smoothly, with the confidence to troubleshoot issues and manage external partners
• Proven ability to create a welcoming, well-run office environment that reflects company culture while managing budgets responsibly
• Highly organized, proactive, and detail-oriented, with the ability to juggle multiple priorities and respond quickly to needs as they arise

This role includes some physical and on-site responsibilities necessary for day-to-day office operations.

The employee must be able to:

• Lift, carry, and move items weighing up to 50 pounds (with or without reasonable accommodation)
• Stand, walk, bend, and reach for extended periods while setting up the office, events, or workspaces
• Use standard office equipment and technology
• Occasionally move furniture, equipment, and supplies
• Navigate stairs, elevators, and shared building spaces as needed
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role, in accordance with applicable law.