Vendor Maintenance Associate

Your attention to detail, problem-solving skills, and commitment to accuracy make you a great fit for our Vendor Maintenance Associate position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.

As a Vendor Maintenance Associate at Dollar Tree’s corporate office, you'll play a critical role in maintaining accurate vendor records and supporting payment operations across the organization. You'll be responsible for vendor setup, vendor master data maintenance, banking information administration, and compliance-related processes that help ensure accurate and timely vendor payments. Your attention to detail and ability to manage sensitive information will directly support the efficiency and integrity of our Accounts Payable and vendor management processes.

Your day-to-day job duties include, but are not limited to, the following:

• Establish and maintain merchandise and expense vendors within Lawson
• Process vendor updates, changes, and record maintenance in accordance with company procedures
• Maintain vendor addresses, email information, freight policy codes, and purchase order terms within Lawson and AS400 systems
• Create and update vendor templates within Wells Fargo, Kyriba, and RBC banking platforms
• Accurately maintain vendor banking information for ACH, CTX, and EDI payment processing

• Obtain Tax Identification Numbers (TINs) and assign appropriate income codes to vendor records
• Perform IRS TIN matching and validation through IRS systems
• Conduct bank account verification utilizing approved verification tools and processes
• Ensure compliance with internal controls and vendor onboarding requirements
• Maintain confidentiality and safeguard sensitive vendor and banking information

• Review and process bank returns from Wells Fargo and RBC
• Enter and maintain vendor information supporting Concur and other payment-related systems
• Process Ariba P2P tag-along entries and related system updates
• Support vendor payment processing by maintaining accurate master data records
• Research and resolve vendor maintenance issues to ensure smooth payment operations

• Communicate professionally with vendors and internal business partners regarding vendor setup and maintenance requests
• Partner with Accounts Payable and other departments to resolve vendor-related inquiries
• Build positive relationships with vendors and internal stakeholders
• Assist with special projects and process improvement initiatives as assigned

• Strong verbal and written communication skills
• Ability to effectively interact with all levels of management and a wide variety of vendor partners
• Working knowledge of Accounts Payable processes and internal controls
• Strong analytical, problem-solving, and decision-making skills
• Ability to exercise discretion and maintain confidentiality when handling sensitive information
• Excellent organizational skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to accuracy
• Ability to work independently and collaboratively within a team environment
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook

• Previous Vendor Maintenance experience
• Experience supporting Accounts Payable or vendor master data functions
• Familiarity with Lawson ERP systems
• Experience working with banking platforms and electronic payment processes
• Knowledge of vendor onboarding, tax compliance, and supplier maintenance best practices

At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value. It's what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities.

We see an exciting path forward as our company continues to grow and transform, and we know that this path starts with you.

Dollar Tree is an Equal Opportunity Employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which may be amended from time to time at the discretion of Dollar Tree. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Dollar Tree is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.