Financial Aid Fiscal & Operations Coordinator

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Florida Atlantic University is seeking a Financial Aid Fiscal & Operations Coordinator - Boca Raton, FL.

The Financial Aid Fiscal & Operations Coordinator position supports the mission of the Office of Student Financial Aid. This position oversees and monitors departmental fiscal operations, provides project management and operational leadership for Financial Aid related events and initiatives, acts as a cross-functional liaison between Financial Aid and key internal and external university stakeholders, and performs other job-related duties as assigned.

• →Leads and coordinates fiscal, personnel, administrative and operational functions for the Office of Student Financial Aid, exercising independent judgment, initiative, and problem-solving to support effective operations, continuous improvement, compliance, and a positive workplace experience.
• →Manages departmental calendars, coordinates meetings, office events, employee engagement and experience initiatives, and related administrative processes, ensuring effective communication, logistical coordination, timely completion of deadlines, and appropriate follow-up.
• →Develops, documents, evaluates, and improves departmental procedures and operational workflows. Identifies opportunities to streamline processes, strengthen internal controls, improve consistency, and promote knowledge sharing across functional areas.
• →Provides project management and operational leadership for Financial Aid events, workshops, outreach initiatives, and special projects, including Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops and awareness, High School Nights, fundraising, service awareness, and FAU Explore. Coordinates timelines, logistics, deliverables, and follow-up from planning through completion.
• →Serves as a key operational resource for the department, taking ownership of the department’s administrative and operational functions, including but not limited to processing purchase requisitions, P-Card transactions, phone reconciliations, travel reimbursements, work orders, and other departmental transactions in compliance with university policies and procedures.
• →Serves as a cross-functional liaison between Financial Aid, university departments, students, vendors, and internal and external partners. Builds collaborative relationships, facilitates communication and problem resolution, and helps connect departmental priorities with resources and stakeholders throughout the university.
• →Analyzes financial and operational data and reports to identify inconsistencies, trends, and opportunities for process improvement. Researches issues and provides findings and recommendations to management to support informed decision-making.
• →Oversees and monitors departmental fiscal operations, including expenses, budget activity, and financial transactions in Workday. Manages reconciliations of state funds, external scholarships, miscellaneous funds, and assigned accounts. Collaborates with university departments to investigate and resolve discrepancies, coordinate corrective actions, ensure compliance, and maintain financial controls.
• →Coordinates human resources functions for the Associate Director and serves as the department's primary timekeeper, including collecting and reviewing timesheets and maintaining accurate records.
• →Assists the External Scholarship Coordinator with the processing of external scholarship funds, including reviewing documentation, verifying student eligibility, and ensuring disbursement accuracy. Provides guidance and assistance to students regarding external scholarship requirements, processing, and disbursement.
• →Manages the processing of Earned Paid Adjustments across financial aid programs and Return to Title IV (R2T4), ensuring accuracy, timeliness, and compliance with applicable federal, state, and institutional requirements.
• →Coordinates and maintains documentation required for State, Federal, Athletic, Veteran, Fiscal, and other institutional audits. Works across functional areas to ensure required records, certifications, fiscal documentation, and supporting materials are accurate, complete, and accessible.
• →Performs other job-related duties as assigned.

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