Financial Operations Coordinator

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Florida Atlantic University is seeking a Financial Operations Coordinator - Boca Raton, FL.

The Financial Operations Coordinator position supports the financial management and day-to-day fiscal operations for the Community Health Center and Memory & Wellness Center. This position is also responsible for the preparation and maintenance of financial documents, providing assistance with internal and external audits, supporting compliance with applicable university financial policies and procedures, and performing other job-related duties as assigned.

• →Support financial management and day-to-day fiscal operations for the Community Health Center and Memory & Wellness Center.

• →Prepare and maintain clinic budgets, financial reports, revenue analyses, expense tracking, and financial projections.

• →Perform and review reconciliations of clinic revenue, billing activity, deposits, expenses, and applicable accounting records; investigate discrepancies and coordinate corrective entries as needed.

• →Monitor clinic financial performance, patient-service revenue, outstanding receivables, expenses, and budget variances; identify trends and communicate material concerns to leadership.

• →Coordinate with clinic leadership and relevant finance, billing, and administrative personnel to support accurate financial reporting and sustainable clinic operations.

• →Maintain supporting documentation and financial records for clinic transactions and assist with audit requests and other financial reviews.

• →Manage monthly CPO accounting activities, including journal entries, reconciliations, financial tracking, and periodic financial reporting.

• →Maintain accurate and complete financial records and supporting documentation for CPO transactions and activities.

• →Prepare financial reports and materials for CPO Board meetings, including summaries of revenues, expenditures, balances, and other relevant financial information.

• →Support audit preparation and coordination by organizing requested records, responding to financial documentation requests, and working with auditors and relevant College personnel.

• →Prepare and maintain required SIP reporting and related financial documentation, as applicable.

• →Monitor financial activity, identify discrepancies or unusual transactions, and elevate issues requiring review

• →Support College-wide financial reporting, budget monitoring, forecasting, and financial planning for E&G, Auxiliary, and Foundation funds.

• →Prepare, maintain, and analyze financial reports and Workday reports to support budget oversight and management decision-making.

• →Monitor expenditures, available balances, commitments, and budget variances; research discrepancies and communicate potential issues to appropriate leadership.

• →Assist with budget development, projections, reconciliations, and periodic financial updates for College leadership.

• →Compare current financial activity with prior periods and budget expectations to identify trends, risks, and opportunities for improved resource management.

• →Coordinate with College units and relevant University offices to obtain, validate, and reconcile financial information.

• →Support compliance with applicable University financial policies, procedures, internal controls, and documentation requirements.

• →Assist with internal and external audits by preparing financial schedules, gathering supporting documentation, and tracking follow-up items.

• →Review financial processes and recommend improvements to strengthen accuracy, efficiency, consistency, and accountability.

• →Maintain organized financial records and support timely completion of reconciliations, reports, and other required financial documentation.

• →Provide financial guidance and procedural support to College personnel and perform other job-related duties as assigned.

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