Operations Administrator

*This position supports our Offsites Department.

• Prepare and follow-up on proposals for additional/extra work
• Manage and maintain Extra Work/Change Order logs to ensure that each is submitted and billed appropriately and timely.
• Manage and maintain monthly billing submittals to accounting and corresponding logs.
• Coordinate close out documentation to turn over projects to clients.
• Run all weekly and monthly operations reports.
• Regular meetings with area managers for dept needs and schedules.
• Maintain monthly projections and forecasts.
• Facilitate flow of information between all parties, including clients, vendors, subcontractors, other departments and field personnel.

• Bilingual Spanish is required
• Must be computer and tech savvy with experience in Microsoft Office
• Payroll and Sage/Timberline experience is highly preferred
• Must be detailed-oriented and highly organized
• Demonstrates accuracy and thoroughness; and monitors own work to ensure quality.
• Adapts to changes in the work environment; manages competing demands; and is able to deal with frequent change, delays, or unexpected events in a very fast-paced environment.