Senior Hospital Administrator [For Serving HA Staff Only]

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Healthcare Non-ClinicalHospital Administrator

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Key Responsibilities

The appointee is a core member of the Procurement & Materials Management Division and will play a pivotal strategic role in steering procurement governance, operational excellence,

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Healthcare Non-ClinicalHospital Administrator

Application Deadline: 29 September 2026
Date of issue: 9 September 2026

Extended on 22 September 2026

Vacancy Notification Circular No. NTE2609007

Position:	Senior Hospital Administrator [For Serving HA Staff Only]
Rank:	Senior Hospital Administrator
Department / Cluster:	Procurement & Materials Management Division, New Territories East Cluster
Pay:	HK$97,787 to HK$143,298 (HMPS point 9 – 19) per month including Monthly Allowance
	Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

The appointee is a core member of the Procurement & Materials Management Division and will play a pivotal strategic role in steering procurement governance, operational excellence, and risk management across the Cluster. Reporting to the Cluster General Manager (Administrative Services), New Territories East Cluster (NTEC) and Cluster Coordinator (Procurement & Materials Management), NTEC, the incumbent may serve as a Senior Manager i/c (Procurement & Materials Management) for NTEC. The appointee will be responsible for the following functions and duties:
1.	To assist in formulating, reviewing and refining the overall procurement strategy for NTEC to ensure alignment with cluster objectives, operational needs and service delivery priorities, incorporating demand aggregation, cost optimization and economies of scale.
2.	To lead and supervise procurement teams, taking full accountability for the planning, execution and outcomes of procurement services in an open, fair transparent, efficient and cost-effective manner, with due regard to quality assurance, timeliness, rigorous cost benchmarking and contracts management for goods and services under his/her portfolio.
3.	To oversee procurement exercises for goods and services funded under various sources of funding, and to ensure full compliance with established procedures and funding requirements. The actions include liaison with user departments and relevant vetting bodies for development of specifications, devising procurement plans and issuance of invitations of quotations and/or tenders to ensure timely award of contracts and delivery of items.
4.	To work with relevant facility management and project management bodies for planning of relevant building designs and/or site works for timely installation of the procured items.
5.	To oversee Cluster Store management, including the planning and execution of relocation and commissioning of cluster stores and satellite local stores at clinical areas for the 10‑year Hospital Development Plan in NTEC.
6.	To oversee major procurement exercises for the 10‑year Hospital Development Plan projects in NTEC, including the Prince of Wales Hospital (PWH) Phase IIA Redevelopment and the North District Hospital (NDH) Expansion Project and others Community Health Centre Projects.
7.	To facilitate Group Internal Audit reviews and external accreditation exercises concerning procurement and materials management activities.
8.	To design, implement, and evaluate structured training programmes aimed at elevating quality control in procurement exercises and enhancing the competency of procurement staff at all levels in NTEC, covering procurement ethics and compliance, risk-based quality assurance, data analytics for procurement monitoring and spend analysis.
9.	To assist senior management in emergency preparedness including contingency planning, communication coordination and other contingency situations.
10.	To manage the administrative and financial aspects of NTEC Procurement & Materials Management function, including budget preparation, resource allocation, financial monitoring and utilization of funding allocations.
11.	To perform any other duties as assigned by supervisors and be available for on-call duty after office hours when required.

Entry Requirements:

1.	Good general education preferably up to tertiary level.
2.	Minimum two years’ hospital administration experience at Hospital Administrator I level.
3.	Possession of formal management or hospital administration qualification is an advantage.

Preferable Attributes/Exposure:

1.	Proven track record in procurement and materials management within a hospital, healthcare cluster, or other large-scale public healthcare organisation, with a deep understanding of hospitals operations and clinical workflows, specifications for services and equipment, and regulatory compliance requirements.
2.	Strong leadership capabilities with a proven record of managing, mentoring, and developing multi-disciplinary procurement teams. Experience in driving process re-engineering, digital transformation, or automation initiatives within a procurement function to enhance productivity and service quality.
3.	Strong leadership with good strategic and operational management capability. Able to lead by examples to generate trust and enthusiasm from staff.
4.	Strong analytical mind and organizing ability to collaborate on efforts of different parties and align interests of various functions.
5.	Strong commitment to drive and ensure achievement of hospital objectives.
6.	Experience in managing a variety of administrative functions.
7.	Excellent communication and interpersonal skills.
8.	Good command of spoken and written English and Chinese.
9.	Able to work under pressure.

Remarks:

1.	Applicants are required to submit an Action Plan of not more than 10 presentation slides in PDF format on the following topic and upload in attachment together with your online application on or before VNC deadline (Late submission will not be considered):
	Due Diligence, Audit Facilitation and Compliance Enhancement As the Senior Manager, you are expected to elevate the due diligence culture and strengthen the Cluster’s readiness for audit and accreditation exercises. (a) What systematic improvements would you introduce to enhance due diligence checks and probity controls throughout the entire procurement cycle? (b) How would you facilitate a forthcoming Group Internal Audit on procurement exercises to ensure a smooth, transparent, and timely process? In particular, how would you coordinate cross-team responses, address potential findings proactively, and translate audit recommendations into sustainable improvements in procurement quality?
	Please note the action plan is a part of the selection process. If you do not submit the action plan, your application will not be considered.
2.	Selected candidate will be offered appointment for 1 year.
3.	Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”

Please submit application online with a full curriculum vitae on or before 29 September 2026. For enquiries, please telephone 3505 2449.