Project Coordinator

Designation: Project Coordinator
Location: East-Wharf Port (Keamari Port), Karachi (On-Site)
Employment Type: Contractual / Third-Party
Experience: Minimum 2-3 Years of relevant experience
Skills: Professional Communications and Stakeholders Engagement

COMPANY OVERVIEW:
The company is a leading terminal operator managing port berths under a long-term concession with the Karachi Port Trust (KPT). It plays a critical role in facilitating Pakistans maritime trade by delivering efficient, reliable, and technology-driven terminal operations. With a strong focus on trade facilitation.

Core Responsibilities:

• Assist in preparing, maintaining, and updating the project cost control
  plan, budgets, cost breakdown structures (CBS), and cost-loaded
  schedules for the project workstreams.
• Track committed costs, accruals, invoiced amounts, and actual
  expenditure against approved budget; produce variance analysis and
  cost-to-complete (CTC) and estimate-at-completion (EAC) forecasts.
• Support the change management process by registering, tracking, and
  reporting on Variation Orders, Change Requests, and contractor claims;
  maintain the change register and supporting documentation.
• Coordinate the invoice approval workflow between contractors, PMC,
  Project Management Function, Finance, and Procurement; ensure
  timely verification, approval, and recording of payment certificates.
• Prepare weekly and monthly cost reports, dashboards, and
  management decks; support preparation of cash flow forecasts,
  accruals, and month-end close inputs for Finance.
• Maintain commitment registers, purchase order trackers, and contract
  value reconciliations for each workstream.
• Coordinate cross-functional meetings (kick-offs, progress reviews,
  contractor coordination meetings); circulate agendas, minutes of
  meeting, action logs, and follow up on outstanding actions.
• Support contract administration activities, including correspondence
  drafting, contractual notice tracking, and maintenance of contractual
  logs in coordination with the Commercial Manager.
• Assist in preparing tender comparisons, bid evaluation summaries, and
  procurement documentation in support of project sourcing activities.
  
• Assist the Cost & Contracts Manager and Project Director in cost and
  commercial decision-making by providing timely, accurate, and wellpresented information, data, and analysis.
• Support the continuous improvement of project coordination, cost
  control, and reporting practices; contribute to the standardisation of
  tools, templates, and workflows across project
  workstreams.
• Note: Additional or other tasks and projects may be assigned as per
  business requirements.