Product Project Management Specialist

OtherProject Management

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Key Responsibilities

Project Coordination & Execution Support the day-to-day coordination of new product launches across assigned categories,

Technical Tools

OtherProject Management

~1 min read

→Support the day-to-day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately
→Maintain and update project timelines in Asana, Huda Beauty’s internal project management software, ensuring tasks, milestones, and dependencies remain current
→Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time
→Assist in coordinating projects through the defined PPM phases (Exploration, Development, Execution) following Huda Beauty’s standardized processes
→Support launch feasibility assessments and project planning activities by gathering required information and timelines
→Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion
→Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager
→Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision-making

Coordinate with cross-functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets
Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected
Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates
Work closely with Demand Planning and S&OP teams to support forecast tracking and purchase order coordination
Help ensure project documentation and trackers are maintained accurately and consistently across platforms

Prepare project updates, reports, presentations, and status summaries for internal stakeholders
Support the preparation of launch review materials and leadership updates
Track project risks, changes, and action items and ensure proper follow-up and documentation
Respond to day-to-day project queries from internal and external stakeholders in a timely and professional manner
Create clear and concise communication materials and emails with guidance from the Line Manager when required

Support the team in standardizing processes, templates, trackers, and documentation
Assist in maintaining SOPs and documenting updated ways of working
Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions
Participate in postmortem launch reviews and help capture learnings and improvement opportunities
Provide operational and administrative support to the broader PPM team as needed

~1 min read

3-5 years of experience in project coordination, operations, supply chain, product development, or related fields, preferably within beauty, FMCG, or a fast-paced environment
Bachelor’s degree in Project Management, Operations Management, Business Administration, Industrial / Manufacturing / Chemical Engineering, or related fields
Strong organizational and time management skills with high attention to detail
Ability to manage multiple priorities and work in a fast-paced environment
Strong communication and collaboration skills with a team-oriented mindset
Comfortable coordinating across multiple stakeholders and functions
Proactive and solutions-oriented approach with willingness to learn and grow
Working knowledge of Microsoft Office tools, particularly Excel and PowerPoint
Comfortable using project management systems, ideally similar to Asana
Fluent in English