Finance & Operations Manager (031-1184)

• Manage day-to-day bookkeeping and financial administration using Xero
• Maintain accurate financial records across Australian business entities
• Prepare BAS information and supporting documentation for review by the external accountant
• Manage Accounts Payable processes, including:
• Processing supplier invoices
• Filing and maintaining supplier documentation
• Preparing monthly supplier payment runs
• Setting up bank payments for Director review and approval
• Reconciling supplier statements against the Accounts Payable ledger monthly
• Manage Accounts Receivable processes, including:
• Preparing customer invoices and progress claims
• Following up outstanding debtor accounts
• Taking ownership of invoice collection processes
• Maintaining accurate debtor records
• Assist with cash flow forecasting and financial planning
• Maintain fixed asset registers and depreciation schedules
• Prepare monthly reporting packs including:
• Profit & Loss reports
• Balance Sheet reporting
• Cash flow reporting
• Budget vs actual analysis
• Support end-of-year financial preparation and reporting requirements

• Manage weekly payroll administration
• Maintain employee records and payroll documentation
• Support compliance with Australian payroll requirements, including:
• Single Touch Payroll (STP) reporting requirements and deadlines
• Superannuation Guarantee obligations and quarterly contribution deadlines
• Assist with employee onboarding processes
• Prepare documentation relating to apprentices and new employees
• Manage WorkCover / Workers Compensation administration
• Coordinate insurance administration and renewal processes, including:
• Business insurance
• Workers Compensation insurance
• Professional Indemnity insurance
• Other relevant policies
• Maintain organised records in line with Australian and Philippine documentation requirements

• Prepare weekly project profitability reports
• Track project performance, including:
• Labour costs
• Materials
• Supplier expenses
• Project margins
• Understand company overheads and assist with pricing calculations for quotations
• Monitor project financial performance and identify opportunities for improvement
• Manage purchase order processes
• Support job scheduling and workforce allocation
• Prepare weekly labour allocation communications for staff
• Work within Simpro to:
• Upload project materials and labour information
• Monitor job progress
• Maintain accurate project costing
• Reconcile Simpro information with Xero to ensure both systems remain aligned

• Identify opportunities to improve operational efficiency
• Assist with implementation and improvement of business systems
• Establish and maintain CRM processes
• Maintain SharePoint or similar document management systems
• Use AI tools to improve workflows, automate repetitive tasks and increase efficiency
• Create improved processes, templates and documentation
• Liaise with IT support providers where required
• Recommend technology improvements that support business growth

• Provide general operational support to Directors
• Assist with administration relating to:
• Business operations
• Property investments
• Renovation projects
• Investment properties
• Manage administrative requirements relating to Philippine property ownership
• Assist with household and investment property administration where required
• Coordinate documentation and information across multiple stakeholders

• Liaise with accounting and legal partners in Manila regarding local requirements
• Assist with administration relating to Philippine entities and operation
• Support understanding of cross-billing between Australian and Philippine entities
• Maintain documentation relating to Philippine staff requirements, reporting and compliance
• Assist with administration relating to property purchasing and ownership processes in the Philippines

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field
• Proven experience in accounting, bookkeeping, finance administration or operations management
• Strong hands-on experience using Xero, with sound knowledge of Australian bookkeeping, payroll and financial-administration processes
• Familiarity with BAS, Single Touch Payroll and superannuation requirements
• Experience managing Accounts Payable, Accounts Receivable, payroll and reconciliations
• Experience preparing management reports, cash-flow forecasts and budget-versus-actual analysis, with the ability to interpret Profit and Loss, Balance Sheet and project-costing information
• Strong Microsoft Excel skills
• Excellent written and spoken English, with the ability to communicate effectively and build trusted working relationships
• Highly organised, reliable and proactive, with the ability to manage recurring deadlines and competing priorities
• Commercially minded and detail-oriented, with strong financial awareness and the ability to see the bigger picture
• Process-driven and focused on continuous improvement, with a willingness to adopt new technology
• Comfortable taking ownership, working independently and handling confidential information professionally
• Committed to delivering accurate, high-quality work

• Experience supporting an Australian business, particularly within construction, electrical contracting, trades, renovation or property
• Experience using Simpro or another job-management platform and reconciling job information with Xero
• Experience with project-profitability reporting, progress claims or construction invoicing
• Familiarity with CRM and document-management platforms such as SharePoint
• Experience improving processes, documenting workflows and using AI or automation tools
• Exposure to Philippine business operations, property administration or compliance requirements

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)