Grants Management Specialist II

United StatesNormalmid

OperationsManagement

0 views0 saves0 applied

Apply Now

Quick Summary

Requirements Summary

Live within a commutable distance to Guaynabo and San Juan, PR. Work in an Office Envi

Technical Tools

OperationsManagement

IEM is looking to bring on Full Time- Grants Management Specialist II (GMS II) to join our team. The Grants Management Specialist II supports the administration of federally funded grant programs by ensuring compliance with applicable regulations and program requirements. This role is responsible for grant applications, reimbursement requests, reporting, documentation management, eligibility reviews, monitoring activities, audit and closeout support, and technical assistance to applicants and subrecipients. The position works closely with stakeholders to ensure accurate grant administration, regulatory compliance, and successful program delivery.

Live within a commutable distance to Guaynabo and San Juan, PR.
Work in an Office Environment with a team.

Prepare, process, track and submit on behalf of the Applicant/Sub applicant (Recipient/Subrecipient) including all required schedules and documentation and responding to Federal Awarding Agency Requests for Information (RFI) for the:
- FEMA Request for Public Assistance (RPA) and/or grant application.
- Award/subaward agreements between the Federal Awarding Agency/Recipient.
- Requests for reimbursement (RFR) (e.g., advances, expedited payments, or reimbursement).
- Required award/subaward financial and performance reporting, milestones, and deliverables requirements.
- Requests for closeout documentation.
Determine if the Applicant/Sub applicant (Recipient/Subrecipient) meets all grant or cost eligibility requirements.
Compile, develop and maintain Recipient/Subrecipient project records supporting eligible activities and costs.
Verify, validate, and reconcile Recipient/Subrecipient documentation to ensure information matches in all systems.
Conduct compliant procurements.
Conduct subrecipient and contractor monitoring.
Prepare, review, or assess its internal policies and procedures.
Prepare for and respond to monitoring events and audits conducted by the Federal Awarding Agency, Office of the Inspector General, State auditors and other auditors.
Prepare grant documentation for closeout readiness and address any deficiencies.
Conduct a final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs.
Prepare for post-closeout audits and review.
Provide general programmatic assistance to applicants and maintain currency of and compliance with applicable state and federal grant management policies and procedures relating to the Public Assistance Grant Program.
Participate in meetings and briefings with applicants.
Assist with the performance of project validation reviews and address any inconsistencies, special considerations, and compliance issues with management.
Recommend technical guidance and recommendations to management.
Assist with the development, maintenance, and implementation of plans and procedures associated with the effective and efficient delivery and monitoring of grant performance of the Public Assistance Grant Program.

Requirements

~2 min read

Experience: Three (3) years’ or more of experience with FEMA Grants (Public Assistance, 428, 404 or 406 Mitigation).
Degree: Bachelor’s degree from an accredited college or university with a major in accounting, business administration, public administration, emergency management, insurance, or related field.
Experience and Degree Substitution: An equivalent combination of training and experience may substitute for a degree.
Bilingual: English and Spanish, written and verbal.
Intermediate Level understanding of/or experience in:
- Title 2 of the Federal Code of Regulations (CFR)
- Federal Awarding Agency’s respective Title of the CFR including cross-cutting Federal rules and regulations.
- All applicable State rules and regulations.
- Federal Awarding Agency, State or Recipient program policy rules and guidance.
- Recipient/Subrecipient’s internal management policies, procedures, and practices.
- Grants management, program management, emergency management, or administration of disaster recovery programs preferred.
- Grant management, accounting and business management, and budget preparation procedures, and department administration.
- Disaster recovery, emergency management and associated state/federal legislation with the ability to research and organize data.
- Federal, State and Local grants management work-flow software and documentation management systems at the Federal (preferred FEMA), State, Local Recipient/Subrecipient level.
- Provided IT tools and document management tools to create, organize and maintain project documents.
- Standard office procedures and intermediate computer operations to include a working and functional use (preferred intermediate to advanced) of all Microsoft Office applications including Word, Outlook, and Excel as well as smartphone /text usage.

Knowledge of other federal grant programs such as CARES Act, CDC Grants, HHS Grants, USDA Grants, USACE projects, Small Business Administration disaster recovery, and insurance.
Experience within the commercial and/or public industries including, but not limited to, government entities/facilities (including military), medical facilities, schools, transportation (roads and bridges), coastal entities, water/waste treatment and utilities/power.
Professional Registration or Certification including Certified Grants Management Specialist, Project Management Professional, Certified Public Accountant, and Certified Fraud Examiner.

Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.