Grants Management Specialists I–III

IEM is seeking Grants Management Specialists I–III to support anticipated grant management needs for an upcoming project. Positions and employment offers are contingent upon contract award and final staffing requirements.

The Grants Management Specialist (GMS) supports applicants with the implementation and management of federal grants, including FEMA and other federally funded programs. Depending on level, GMS professionals apply foundational to advanced knowledge of applicable grant regulations, policies, procedures, and program requirements to successfully perform assigned grant-management activities.

Qualified candidates are encouraged to apply for consideration for GMS I, II, or III, based on their education, experience, and demonstrated level of grant-management expertise.

• Live within a commutable distance to Guaynabo and San Juan, PR.
• Work in an Office Environment with a team.

• Prepare, process, track, and submit on behalf of the Applicant/Sub applicant (Recipient/Subrecipient), including all required schedules and documentation, and respond to Federal Awarding Agency Requests for Information (RFI) for the: 
  • FEMA Request for Public Assistance (RPA) and/or grant application. 
  • Award/subaward agreements between the Federal Awarding Agency/Recipient. 
  • Requests for reimbursement (RFR) (e.g., advances, expedited payments, or reimbursement). 
  • Required award/subaward financial and performance reporting, milestones, and deliverables requirements. 
  • Requests for closeout documentation. 
• Determine if the Applicant/Sub-applicant (Recipient/Subrecipient) meets all grant or cost eligibility requirements. 
• Compile, develop, and maintain Recipient/Subrecipient project records supporting eligible activities and costs. 
• Verify, validate, and reconcile Recipient/Subrecipient documentation to ensure information matches in all systems. 
• Conduct compliant procurements. 
• Conduct subrecipient and contractor monitoring. 
• Prepare, review, or assess its internal policies and procedures. 
• Prepare for and respond to monitoring events and audits conducted by the Federal Awarding Agency, Office of the Inspector General, State auditors and other auditors. 
• Prepare grant documentation for closeout readiness and address any deficiencies. 
• Conduct a final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs. 
• Prepare for post-closeout audits and review. 
• Provide general programmatic assistance to applicants and maintain currency of and compliance with applicable state and federal grant management policies and procedures relating to the Public Assistance Grant Program. 
• Participate in meetings and briefings with applicants. 
• Assist with the performance of project validation reviews and address any inconsistencies, special considerations, and compliance issues with management. 
• Recommend technical guidance and recommendations to management. 
• Assist with the development, maintenance, and implementation of plans and procedures associated with the effective and efficient delivery and monitoring of grant performance of the Public Assistance Grant Program. 

• Experience: One or More (1+) years of experience with FEMA Grants (Public Assistance, 428, 404, or 406 Mitigation). 
• Bilingual: English and Spanish, written and verbal.
• Demonstrated ability to interpret grant policy and procedures, to read and interpret grant guidelines and contracts, and to communicate effectively orally and in writing. The ability to assist with preparing written reports and conducting analysis.
• Ability to work independently with minimal supervision as well as within a team framework to accomplish objectives under a tight deadline.
• Willing and able to obtain and maintain a federal security clearance through an extensive government background check with fingerprints.
• Understanding of and ability to follow standard office procedures and intermediate computer operations to include a working and functional use of all Microsoft Office applications including Word, Outlook, and Excel as well as smartphone /text usage and provided IT tools and document management tools to create, organize and maintain project documents. 
• Novice to Advanced Level understanding of / experience in: 
  • All or most of the functions listed within the “Essential Functions” section of this job description.
  • Title 2 of the Federal Code of Regulations (CFR) 
  • Federal Awarding Agency’s respective Title of the CFR including cross-cutting Federal rules and regulations. 
  • All applicable State rules and regulations. 
  • Federal Awarding Agency, State or Recipient program policy rules and guidance. 
  • Recipient/Subrecipient’s internal management policies, procedures, and practices. 
  • Grants management, program management, emergency management, or administration of public assistance, disaster recovery, hazard mitigation, individual assistance, or other FEMA or State Grant programs. 
  • Accounting and business management, and budget preparation procedures, and department administration. 
  • Disaster recovery, emergency management and associated state/federal legislation with the ability to research and organize data. 
  • Federal, State and Local grants management work-flow software and documentation management systems at the Federal (preferred FEMA), State, Local Recipient/Subrecipient level. 

• Degree: Bachelor’s degree from an accredited college or university with a major in accounting, business administration, public administration, emergency management, insurance, or related field. 
• Knowledge of other federal grant programs such as CARES Act, CDC Grants, HHS Grants, USDA Grants, USACE projects, Small Business Administration disaster recovery, and insurance. 
• Experience within the commercial and/or public industries, including, but not limited to, government entities/facilities (including military), medical facilities, schools, transportation (roads and bridges), coastal entities, water/waste treatment, and utilities/power. 
• Professional Registration or Certification, including Certified Grants Management Specialist, Project Management Professional, Certified Public Accountant, and Certified Fraud Examiner. 

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.